Payroll & Accounting Analyst

POSITION OVERVIEW

The position will be responsible for maintaining the organization's payroll processing system, processing, and facilitating bi-weekly payroll and providing analysis of payroll related data.

ESSENTIAL FUNCTIONS:

• Maintain the organization's payroll system; set up new earnings and deduction codes as needed with the appropriate taxability
• Process bi-weekly payroll for 2 entities.
• Process off-cycle payrolls as needed.
• Record tax payments made by UKG payments service into general ledger.
• Review payroll tax returns and payments processed into UKG payments services for accuracy.
• Code benefits bills for entry into the general ledger
• Import bi-weekly payroll entries into general ledger, review for accuracy.
• Provide analysis of payroll data to the Director of Finance including timesheet analysis.
• Oversee the time labor management system in UKG Ready.
• Monthly balancing of balance sheet or assigned accounts.
• Provide support to all employees in a professional manner regarding all questions relating to payroll, expense, and mileage reimbursements.
• Calculates retro pay, bonuses, and severance pay.
• Bi-Weekly tests of 401k uploads.
• Company Mileage reviews of exports, formatting, and importing. (As related to UKG).
• Reviews employee expenses and trips submitted through Company Mileage system.
• Monitoring the review, approval, and denial of retro pay and exception requests to ensure the requests do not duplicate previously paid amounts or conflict with other approved payroll data and comply with the entities' policies.
• Reviewing, investigating, and resolving unusual trends in overtime wages and employee expense reimbursements, including time charged to project codes when the person served was on leave or discharged.
• Timely report possible instances of fraud, waste, and abuse to the Director of Finance or, if warranted, disinterested and more senior management personnel.

Other Essential Functions:

• Coordinate, participate in, and represent the assigned functional area in audits performed by insurers, engaged vendors, funding sources, banks, insurers, and others.
• Participates in department and inter-department workgroups as assigned.
• Provides cost estimates to the Chief Financial Officer and Director of Finance for payroll initiatives, and tracks actual costs when initiatives are instituted.
• Participates in year-end financial audit and 401k plan audit.
• Pull payroll information for annual 990 filings.
• Overseeing or performing other tasks as assigned.

Conduct:

• Consistently demonstrate professionalism and respect in all interactions with others.
• Consistently act with integrity and in the best interest of entities and persons supported and timely notify the Director of Finance of any real or apparent conflicts of interest.
• Not approve the processing of pay adjustments for any Finance staff without the approval of the Chief Financial Officer, Human Resource Director, or their designees.
• With the Chief Financial Officer and Director of Finance, support the timely payment of all employment taxes to prevent the imposition of penalties, interest liens and liabilities upon the entities and their executives.
• Act in support of the entities' vision, mission, and guiding principles at all times.
• Timely respond to the program and departments supported and act with a sense of urgency to resolve their concerns or requests.
• Collaboratively de-escalate and resolve conflict.

EDUCATION and/or EXPERIENCE

A bachelor's degree in accounting or finance from an accredited four-year college is preferred. A minimum of three to four years of payroll processing experience is preferred.

• Demonstrated ability to critically think and problem solve.
• Effective oral/written communication and interpersonal relations skills.
• Constructively receive and provide feedback.
• Consistently seek and obtain continued education or professional development for subordinates and self and mentor newly hired staff within the assigned functional area.
• Extensive experience with the suite of Microsoft Office applications, and financial systems.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.