Coordinator Student Union Operations - Student Union

TITLE

Coordinator, Student Union Operations

JOB SUMMARY

The position assists with the daily operations of the Student Union at Hubbard Hall, including building reservations, event set-ups, and the scheduling of student employees. Initiates work orders and reports maintenance problems to Facilities. Coordinates with the Art Department for the display of student art in the student union gallery. Work is performed under general supervision with evaluation based on results obtained and performance is based on completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with University Policies and Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Assistant Director, Reservation Services

Supervises: Student Assistants and Information Desk Attendants

ESSENTIAL DUTIES - May include, but not limited to the following:

1. Manage Student Union operations including the daily set-up of rooms and maintenance of facilities.
2. Assist in updating and ensuring compliance of building policies and procedures, including advertising in the SU, internal tenants, and reservation policies.
3. Inspect building for maintenance and custodial needs.
4. Serve as a liaison to facilities management for maintenance and custodial to maintain proper functioning, building care, cleanliness and maintenance.
5. Submit work orders and track the progress of reported maintenance issues to Facilities Management via the work order system.
6. Assist and collaborate with the Assistant Director, Reservation Services on Hubbard Hall scheduling through Mazevo.
7. Attend bi-weekly meetings with Chartwell's Catering regarding details of upcoming events taking place in the union.
8. Provide assessment data to contribute to the Student Union annual report.
9. Work with the Assistant Director of Reservation Services to implement bi-annual training sessions for TWU departments and student organizations.
10. Coordinate with the Visual Arts Department for the display of student art in the student union gallery.
11. Participate in division and university committees as needed.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor's degree required in job related field of study.

EXPERIENCE

Two years of progressively responsible experience in the areas of facility administration, student development or a closely related area including operations, reservations, scheduling, and supervision preferred. Additional job-related experience may substitute for required degree on a year for year basis.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources power, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
• Ability to apply budgetary and fiscal planning techniques within financial constraints.
• Ability to work with a diverse student population.
• Ability to demonstrate an understanding of group development.
• Ability to handle multiple projects.
• Ability to work recurring peak periods of work, irregular hours, short deadlines, and limited staff require a substantial level of stamina.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively -orally, by phone, in person, and in writing.
• Ability to respond to emergency situations in a timely manner.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel. The employee may be required to lift 30 pounds.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. Employee may work outdoors and may not be protected from weather conditions. The noise level is usually moderate to loud.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.