Capital Project Coordinator (On Site)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Plan and coordinate the assigned department capital projects to ensure they are completed according to assigned unit standards, contract specifications and schedule. Direct and coordinate the engineering, design and construction or alteration of existing structures. This role will coordinate and lead logistics and access plan for low-complexity construction projects, as well as maintaining accurate construction records within a project management system. This role will manage the assigned unit's lifecycle replacement plan for flooring, paint, and lighting within assigned buildings. Collaborate with unit leadership to advance the unit master plan.

This position will interact on a consistent basis with: Assigned Department Staff, Infrastructure and Sustainability Partners, and contractors

This position will typically advise and counsel: Assigned Department Staff, Infrastructure and Sustainability Partners, and contractors

This position will supervise. N/A

Job Duty 1 -
Participate in planning exercises for assigned units capital investment projects. Provide assessments for Major Rehabilitation and Repair (MRR) program, as needed to maintain the building space & systems. In collaboration with unit leadership, define, review, and prioritize
assigned units' capital project requests

Job Duty 9 -
Oversee unit's lifecycle replacement schedule for flooring, paint, and lighting in assigned buildings

Job Duty 10 -
Perform other related job duties assigned

Job Duty 2 -
Compile and maintain project schedule and milestones for projects from concept stage, through design and construction, to final punch completion. Track and communicate project updates and impacts. Advance coordination of projects with unit leaders, stakeholders, and campus partners

Job Duty 3 -
Coordinate with architects, engineers, contractors, Institute partners and unit leaders and stakeholders in the execution of assigned projects

Job Duty 4 -
Develop Scope of Work (SOW) and conduct pre-construction meetings; meet with and review project requirements with contractor representatives; review estimates/proposal, finalize quotes & issue purchase orders

Job Duty 5 -
Review all elements of assigned projects scope and plans to ensure they are effectively defined and in alignment with project objectives. Provide supervision for assigned projects and monitor their compliance and schedule

Job Duty 6 -
Conduct periodic inspections of construction projects to ensure work is performed to expected standards and contract requirements. Report on contractor performance

Job Duty 7 -
Coordinate with assigned units and Institute partners to initiate projects and coordinate as appropriate with information technology; furniture, fixtures, and equipment (FFE) moves and installations; office relocations; utility shutdown, etc.

Job Duty 8 -
Partner with and assist Environmental, Health & Safety (EH&S) personnel with room inspections. Coordinate repairs and remediation work with facilities teams and contractors per the recommendation of EH&S.

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Other Required Qualifications
Required Certifications, Licenses or Permits:
Current, valid, and unrestricted Georgia Driver's License

Required Experience
Four to six years of job-related experience. The ideal candidate should have four to six years of relevant work experience. Possess the ability to read and comprehend construction drawings, mechanical systems, project manuals, and project submittals. Be capable of handling multiple tasks or projects simultaneously while meeting the assigned deadlines. Experience managing small-to-medium scale renovation projects, project negotiation, and project scheduling is also required.

Preferred Experience
Preferred working experience includes familiarity with the request for proposals (RFPs), requests for quotes (RFQs), experience managing contracts, experience writing Statement of Works (SOW), and experience with the Leadership in Energy & Environmental Design (LEED) Program, and Sustainability programs.

Willingness to work a flexible schedule, including occasionally outside of standard business hours.
Experience with procuring quotes from state-approved vendors for furniture and related materials.
Assist with data input of quotes (Workday), work orders (TMA), and budget tracking
Willingness to travel within the Metro Atlanta area and to the Cobb/Marietta campuses, with occasional travel to out-of-state field office locations for short durations.
Experience escorting vendors and installers into secure spaces.
Strong background in collaborating with Interior Designers to coordinate furniture and interior design scopes in construction projects.
Proficient in managing and reviewing furniture help desk tickets and assigning them appropriately.
Experience coordinating electrical and data installations related to furniture requests.
Ability to manage tasks during installations, working closely with Interior Designers, customers, and building managers.
Knowledge of handling small-scale furniture requests, including inventory management and purchasing.
Strong interior design skills and the ability to contribute to project and departmental meetings, both in-person and virtually.

Preferred degree in Interior Design or Architecture

Job-related experience in furniture specification and interior design/construction.

Strong knowledge of interior construction and abilities to research construction documents.

Knowledge of Microsoft Suite (Office 365, Excel, Word, PowerPoint, Etc.), WebEx, Procore

Highly proficient in AutoCAD and CET Configura (or similar furniture-based planning software) and working knowledge of Bluebeam, Smartsheet, and Adobe Suite.

ABILITIES
This position involves physical activity such as walking, climbing stairs, lifting, pushing, or pulling objects weighing up to 50 pounds or more, standing for extended periods, and working in construction environments. Additionally, there may be times when work is required outdoors.

SKILLS
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Strong customer service skills and phone and e-mail etiquette with keen attention to detail and follow up skills

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does require the ability to obtain and maintain a security clearance.

Successful candidate must be a US Citizen

Grade A8

Anticipated annual salary $55,029 to $74,841

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening