Business Affairs Coordinator

Georgia State University
$34,717 - $52,089
tuition assistance, retirement plan
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jan 06, 2025
Description : Business Affairs Coordinator Robinson College of Business Buckhead Center Georgia State University's J. Mack Robinson College of Business (Robinson) is the sixth-largest business school in the country, with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world's best by CEO Magazine. Georgia State University is located in the heart of Atlanta and has strong ties with Atlanta's business leaders, many of whom are alums of Robinson College. The Buckhead Center is home to Robinson's executive and graduate programs. The Center features technologically advanced lecture-style classrooms, flexible classrooms, and breakout rooms. The Business Affairs Coordinator for the Buckhead Center Robinson College operational services team will require a high level of attention to detail and a methodical and intentional approach to their work. Many of the responsibilities of this role require making critical decisions independently to ensure classes located at the Buckhead Center are scheduled and supported accurately and appropriately. This is a customer service-focused role that has the potential to interact with all Robinson faculty, staff and students, as well as various GSU departments and external clients. Robinson College of Business is seeking (1) Business Affairs Coordinator who has a high level of attention to detail and a methodical and intentional approach to their work. HERE IS WHAT YOU WILL DO On a day-to-day basis, the Business Affairs Coordinator will be responsible for the following: * Maintaining the classroom schedule to ensure appropriate rooms are reserved and staffing is scheduled, requiring open communication with the college scheduler to ensure that any changes are captured quickly and correctly. Communicating classroom operational processes to faculty, and addressing related questions and concerns. * Managing the departmental work center to prioritize, address and distribute all custodial, engineering, access control and ancillary requests to the property management team. Communicating building operational processes to faculty and staff. Responsibility for covering the office during business hours. * Maintaining the access control database for the center, including granting building and room access to Robinson faculty, staff and students. Schedule weekly classroom and event space access. * Receive large deliveries and distribute mail to multiple departments across the Buckhead Center. * Supporting the Assistant Director in developing processes and procedures around space scheduling and facility use. * Assisting Manager with interviewing, scheduling and supporting the student staff team. * Maintaining departmental records for student assistant employee records, inventory tracking, and college-wide onboarding/offboarding. * Distribute monthly invoices to internal departments. Verify monthly student parking requests. Distribute and track parking validations for faculty. Serves as petty cash holder for the department. Support Business Manager with day-to-day responsibilities as needed. * Responsible for scheduling all internal departmental meetings. * Assisting with Intranet updates, departmental communications and social media. * Supporting the entire department with operational responsibilities as needed. Cross-training in other departmental responsibilities to act as a backup during absences. Benefits - The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, as well as retirement plan options. https://hr.gsu.edu/service-centers/benefits/ Key Benefits - USG Retirement Options Optional Retirement Plan -- ORP is a 401(a) Defined Contribution Plan. Employees contribute 6% and USG contributes 9.24% to the plan. Employees are immediately vested. Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years. See the retirement comparison chart for more information. Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and two years of business management experience or a combination of education and related experience. Preferred Hiring Qualifications: The preferred candidate should possess the following: Strong customer service abilities required Strong personal initiative and critical thinking skills Efficient organization skills and ability to prioritize responsibilities Quick learner, adaptable, and able to thrive in an ever-changing environment Ability to build and maintain collaborative relationships College/Business Unit : Robinson College of Business Department : Operational Services Location : Atlanta Campus Shift : 8:30 to 5:15 may vary Salary : $34,717 - $52,089 Pay Grade : 13 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 01/06/25, 2:11:58 PM Closing Date : 01/20/25, 11:59:00 PM Special Instructions : To be fully considered for this position, all candidates must submit the following at the time of submission: A complete and accurate GSU application Resume Cover Letter 3 Professional references #LI-BD1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.