Sr Contracts Coordinator II (Hybrid)

Sr Contracts Coordinator II

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Sr Contracts Coordinator II on our Publishing Business Operations team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office.

As a Sr Contracts Coordinator II, you will provide contract administration support for the
JAMA Network. Responsibilities include contract language, client communication,
compliance and administrative tasks.
Works closely with the Offices of General Counsel and Finance; is
responsible for contracts administration (for maintaining/renewing existing
contracts, for new site license/permissions/AI agreements, and vendor
agreements for the JAMA Network.)

RESPONSIBILITIES:

Contract Administration Support

• Coordinates the processing of all site license contracts, sales agent agreements, and vendor agreements for Publishing (Drafting legal agreements including but not limited to MSAs, addendums, amendments, statements of work and NDAs).
• Ensures that contracts and all accompanying documentation are properly documented and securely maintained with proper facilitation of contract revisions and final execution between the Project Manager and OGC/Finance for any issues relating to contracts.
• Serves as liaison with the customer, AMA legal department and finance.
• Manages the contract/sales database/agent and vendor database. Responsible for the management of the Contracts Lifecycle Management System (Ironclad).
• Executes departmental audits to ensure that the order/contract process continually meets internal audit requirements.
• Recommends and implements changes in order to fix any workflow issues.

Project Support

• Conducts contract meetings with Project Managers on timelines relating to departmental needs and expectations.
• Identifies specific issues in relation to completeness, accuracy or compliance of a contract.
• Provide desktop assistance at specialized meetings as needed.

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree required.
2. 3+ years' experience in an administration role required.
3. 1+ year experience in contract management required.
4. Understanding of legal terminology.
5. Strong organizational, analytical and critical thinking skills, such as problem solving, issue spotting and decision making.
6. Excellent written, verbal and interpersonal skills to interact with co-workers, third parties, and with both domestic and foreign customers.
7. Ability to work independently as well as ability to work collaboratively to support the business of the department and other members within the organization.
8. Ability to manage multiple projects requiring frequent communication and prioritization.
9. Ability to be discreet and maintain a high-level of confidentiality.
10. Able to travel if necessary.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

The salary range for this position is $56,100-$74,460. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration, geographical location, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in a
bonus plan. To learn more about the American Medical Association's benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION