Scheduling Coordinator - Remote within affiliate

Planned Parenthood North Central States

Iowa, Minnesota, Nebraska, North Dakota, South Dakota

Scheduling Coordinator - Remote within IA, MN, ND, NE or SD

Pay: The anticipated salary range for this position is $19 - $30 per hour, depending on experience and qualifications. Compensation is determined based on a variety of factors, including relevant work experience, the skills required for the role, internal equity, market competitiveness, and budget considerations. We are committed to ensuring fair and competitive pay for all employees.

Schedule: Full-time, 40 hours per week

Shift times: Monday - Friday, shifts times will vary anywhere between 7am-7pm.

Location: remote

Job type: Non-Exempt

Union Membership: This position is represented by SEIU.

Questions? Contact Jobs@ppncs.org.

Job Summary:

Under immediate supervision of the Director of Health Services Staffing and Support, the Scheduling Coordinator performs a wide variety of functions. The Scheduling Coordinator is a key member of the Staffing and Scheduling Department, working with Health Services Leadership to plan and organize activities of clinical operations staff to meet the staffing needs of all clinical positions. This person will assist in the development, coordination, and communication of the clinic staff schedules ensuring adequate Physician, Clinician, Support Staff, and Health Services Associate coverage of all individual clinics based on staffing criteria. The Scheduling Coordinators are advocates in implementing our mission of "Advancing and protecting sexual and reproductive healthcare for all." They may perform other related duties as assigned.

Benefits and Perks:

We offer a comprehensive benefits package, including:

• Medical, Dental & Vision Insurance with equity-based premium tiers
• NICE HEALTHCARE. A free, virtual primary care for entire household (in-home available for qualifying locations) Services include: 80 free labs, free x-rays, and physical tests, live, virtual physical therapy, 550+ free medications and more!
• HealthiestYou - Virtual Care for employees outside of NICE Healthcare's network. (ND and SD)
• Proximal Health - Helps members access high quality, cost-effective, providers for certain services and offers $1,500 tax free benefit when members choose a designated provider for eligible services
• Employee Assistance Program
• Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
• Flex Spending Account
• Life Insurance
• Eligibility for Federal Student Loan Forgiveness
• Paid time off: PTO starting at .05769 accrual rate per hour worked.
• 8 hours volunteer paid time off annually.
• 8 paid federal holidays & 2 paid floating holidays.
• Retirement: 403(b) with employer match, 50% for the first 6% deferred
• 8 weeks Paid Parental Leave
• Pet Insurance
• Bereavement Leave
• Earned Extended Leave
• Free subscription to Headspace App
• Time off to vote.
• Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.

We also offer:

• Start date flexibility.
• Comprehensive paid training for all health services positions & flexibility with hours per week during training. Training includes classroom, mock clinic, and shadowing shifts.
• Shift differentials:
  
  
  
  • $1.50/hour (weekend), $3.00/hour (evening), $4.00/hour (float/travel), $2.00/hour (Bilingual), and $3.00/hour (ultrasound)
  
  
  
  
• Travel reimbursement.
• Schedules created & sent out 6 weeks in advance.
• Option of picking up additional shifts, including at other locations other than your "home" clinic.

Minimum Qualifications:

• Two years administrative, office, or medical experience
• Experience with staff scheduling
• Demonstrated ability to multi-task and manage multiple complex projects

Your Day-to-Day Responsibilities:

• Provide logistical support and partnership to Health Center Leadership to ensure adequate deployment of staff and other resources to maintain scheduled operating hours and patient access in Health Centers and Virtual Care
• Interface with Health Services Leadership and Human Resources to support effective recruiting, onboarding, training and scheduling of Health Services and Clinical Operations personnel
• Receive and respond to PTO requests and modifies as necessary in accordance with approved procedures.
• Inform Health Center Managers of situations that result in a scheduling conflict as defined in the scheduling procedures and work in partnership with Health Center Leadership to coordinate coverage and adjust schedules as needed.
• Orient, train and support new and existing PPNCS staff in use of scheduling software and standard operating procedures.
• Manage tracking and communication of same day absences, late arrivals, and early departures.
• Coordinate blocking to the correct staffing model upon publishing of staff schedules and as absences occur under supervision of the Director of Staffing and Support.
• Act as a subject matter expert of the scheduling software system for Health Services .
• Respond promptly and thoughtfully on behalf of the Staffing Department to communications that come to the Staffing and Scheduling e-mail listserv.
• Load and configure EHR templates based on daily staffing mix.
• Track and coordinate weekend and training incentives for staff.
• Assist Health Services Leadership with blocking and unblocking templates based on last-minute staffing changes and adjustments.
• Perform other related duties as assigned.

About Us:

At PPNCS, we believe all people deserve the right, the freedom, and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That's why we protect, promote, and provide comprehensive and progressive sexual and reproductive health care for generations of people and families with empathy, care, and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission. To learn more: Our Mission.

When you work for Planned Parenthood, you make a difference in the lives of those we serve by affirming the human right to reproductive health and freedom.

Planned Parenthood is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, gender identity or gender expression, national origin, age, veteran status, marital status, religion, sexual orientation, size, disability, socioeconomic status, or status regarding public assistance. Planned Parenthood is committed to encouraging and promoting diversity as well as providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Planned Parenthood is dedicated to an equitable and inclusive work environment and encourages all interested candidates to apply regardless of initial skill set.

*Any job offer will be contingent upon the results of a background investigation.*

This position is included in the SEIU bargaining unit, and depending on state law, requires union dues be deducted from employee paychecks in an amount up to 2.25% of gross pay.