Senior Manager - Business Transaction Processing

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

As a member of the Executive Vice President and Provost's (EVPP) Office Academic Business Affairs team, the Senior Manager for Business Transaction Processing oversees procurement, business contracts, payments, receivables, and related transaction processing for units in the EVPP portfolio. The incumbent leads a team of business professionals to provide efficient, high-quality support to the units served.

• Supervise the business processing team to provide responsive, professional services to clients in the area of procurement, business contracts, payments, receivables, and other related processes. Ensure adherence to service level expectations and compliance with policies and procedures. Monitor/assign tickets (work assignments). Evaluate and balance workloads as needed during peak periods. Ensure appropriate separation of duties are maintained. Assess development opportunities and support team member's professional development plans.
• Audit vouchers, wire requests, reconciliations, and other related documents for quality, validity, and compliance. Serve as final approver for designated electronic documents.
• Manage relationships with EVPP clients and central offices including procurement, payments, and travel. Trouble shoot issues ensuring timely resolution. Manage contracts and relationships with vendors as needed.
• Maintain an expert level of knowledge of related university and EVPP policies and procedures. Assist in developing and continuously improving business processes, procedures, systems, and documentation. Serve as Docusign Unit Contact. Maintain Certified Texas Contract Manager credentials.
• Assist with creating procurement and payment vouchers as needed. Prepare cash deposits ensuring timely submission to the Bursars Office and properly maintained records.
• Oversee record management for procurement and payments ensuring complete and accurate records are maintained. Conduct regular disposition of records and convenience copies.
• Assess and recommend improvements to processes, procedures, and policies. Participate on EVPP and university committees and reports and briefs for leadership as needed.
• Other duties as assigned: serve as backup/surge support for academic business affairs colleagues including outside scholarships; participate in or lead special projects; and attend routine and ad hoc meetings.

• Bachelors degree and five years of management experience in administrative and/or financial operations or Masters degree and three years of above experience.
• Demonstrated effective team leadership.
• Knowledge of UT Austin procurement, contract, travel, and payment processes.
• Proven ability to prioritize responsibilities and manage concurrent projects while maintaining a high level of accuracy and attention to detail.
• Ability to meet overlapping deadlines in a fast-paced office environment.
• Demonstrated strong organizational skills.
• Excellent interpersonal, oral communication, and writing skills.
• Demonstrated analytical, problem-solving and critical thinking skills.
• Experience providing exceptional customer service.
• Demonstrated ability to work with confidential information using tact and discretion.
• Proficiency using digital resources, including Outlook, Microsoft Word, Excel, databases, and standard office equipment.
• Must have or obtain Certified Texas Contract Manager status within six months of hire.

Relevant education and experience may be substituted as appropriate.

• Experience working in higher education within an academic environment.
• The ideal candidate should be a collaborative leader, skilled at anticipating changing priorities, able to work well in changing environments, respond well to feedback, and works well both independently and as part of a team.
• Demonstrated experience mentoring staff.
• Demonstrated experience with or keen interest in business process improvement.
• Skilled at interacting with a variety of constituents/clients.
• Experience with *DEFINE, DocuSign, and Smartsheet.
• Familiarity and knowledge of UT policies and procedures and an understanding of University organizational, cultural and academic structure as well as knowledge of University resources.

$75,000 + depending on qualifications

• Works in standard office conditions with repetitive use of a keyboard at a workstation.
• May require additional hours during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.