Accounting Assistant

Position Overview:

This position plays a critical role
in supporting the financial and administrative functions of our team. The
successful candidate will be responsible for a variety of tasks that ensure the
smooth and accurate processing of financial documentation and project
closeouts.

Key Responsibilities:

Maintain and verify the proper closing of indices and
funding sources to ensure financial accuracy and compliance.
Manage the full lifecycle of procurement documentation,
including processing and tracking all Purchase Orders (POs), PO
modifications, pay applications, and invoices across two major
platforms-Unifier and LoboMart.
Accurately attach all supporting documentation, such as
invoices, POs, and PCard receipts, within Unifier to maintain a clear and
organized digital audit trail.
Oversee the project closeout process, including
communication with vendors to confirm that all deliverables are met and
that POs are ready for closure in LoboMart.
Verify the successful posting of journal vouchers (JVs)
and upload corresponding documentation into Smartsheet to keep financial
records up to date and easily accessible for project stakeholders.
Send monthly reminders to vendors regarding the
submission of pay applications to ensure timely payment and avoid
processing delays.

The ideal candidate brings a
background in accounting or financial operations, along with experience working
collaboratively within a team-based environment. Strong organizational skills,
attention to detail, and a proactive approach to problem-solving will be
essential for success in this role.

While previous experience with
systems like LoboMart, and Smartsheet is preferred, it is not required. We
welcome applicants who are eager to learn and grow. If you're enthusiastic
about building your skills in financial systems, project tracking, and vendor
coordination, this role offers a supportive environment to do just that.

Comprehensive on-the-job training
will be provided. Candidates are encouraged to share how this position aligns
with their personal and professional goals, and how they see it helping them
grow in both the short and long term. This is an excellent opportunity for
someone looking to deepen their experience in financial and project
administration while contributing to a collaborative and mission-driven team.

Equivalencies not found for this position

Preferred Qualifications:

• 2 - 3 years experience directly related to the duties and responsibilities specified.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.