Procurement Specialist

• Bachelor's Degree in General Business required. Experience can be accepted in lieu of degree

• 2-3 years of related purchasing experience required

Principal Duties and Responsibilities:

• Use/s the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration

• Take responsibility for assigned requisitions. Source description only requests through existing vendors when possible, using knowledge of Mass General Brigham item file and alternate vendors.

• Process any orders requiring manual buyer intervention including standing, blanket, bill-only, description-only, new vendor requests, services, independent contractors, and summary orders.

• Review purchase requisitions for appropriateness with regard to budgets and their conformance with established policies and procedures.

• Identify and/or select potential sources of services or supplies

• Assists in determining if newly suggested vendors are appropriate to add to the Mass General Brigham Supplier File.

• Administer purchase orders and other transactions from requisition development to completion.

• Utilizes a computerized/automated materials management system(s) which includes EDI processing, PeopleSoft web-based vendor direct programs (punch out vendors), and GHX.

• Familiarizes himself/herself with the characteristics and functions of the product by utilizing reference sources and resource persons.

• Follows up and offers feedback to users on requisitions outstanding.

• Maintains documentation of sourcing with due consideration to price, quality, availability and delivery accurately.

• Respects and maintains the confidentiality of all patient, physician, and hospital related information.

• Cooperates and communicates in an effective, professional manner with supervisor, management, peers, general staff, physicians, other personnel.

• Encourages open communication and verbalization of opinions among staff in attempt to identify and resolve problems and improve the overall efficiency of the department

• Other duties as requested by Manager of Purchasing and/or designee.

Skills/Abilities/Competencies:

• Requires excellent organizational skills.

• Requires excellent verbal, written, and communication skills.

• Requires the ability to work independently, take initiative, prioritize tasks and escalate issues as needed.

• Able to collaborate in a team environment.

• Knowledge of basic computer systems (ex: Microsoft Outlook, Microsoft Office) and preferably Mass General Brigham applications (ex: PeopleSoft, GHX).