Director, Budget and Financial Analysis - 134051

Note: As of 4/11/2025, the payroll title for this position was changed to FINANCIAL ANL 5 (Title Code: 0216)

The Department of Ophthalmology comprises 30 faculty physicians and scientists, twelve resident physicians, 13 (including clinical and research) post-doctoral physicians and scientists, and over 150 staff with six divisions - Glaucoma, Retina, Cornea & Refractive Surgery, Pediatrics, Oculoplastic, and Neuro-ophthalmology. In addition, clinical services are provided at the Shiley Eye Center, Ratner Eye Center, UCSD Health Sciences (UCSDHS), Hillcrest ambulatory center, and the Veterans Administration (VA) Hospital. The Department of Ophthalmology has the largest single outpatient clinic at the University of California, San Diego, with over 110,000 visits annually. Additionally, over 5400 surgical cases are performed.

The Department of Ophthalmology is rapidly growing and looking to expand its practice at the Shiley Eye Center and in regional satellites, including the possible acquisition of existing practices.

The position of Director, Budget and Financial Analysis for the Department of Ophthalmology reports directly to the Administrative Vice Chair (AVC) and serves in an oversight capacity over unit staff, and is responsible for strategic coordination, development, implementation, management, and monitoring of the overall departmental financial and operational systems and resources in the areas of academic and clinical operations, teaching, and research, inclusive of lab recharges and external lab service agreements. The incumbent functions as the organization-wide finance expert in the Department of Ophthalmology. Financial oversight with an annual budget of approximately $20 million across all missions (research, academic and clinical). This position also provides oversight to the financial activities of the Rady Affiliation which is a separate unit of the Vice Chancellor Health Sciences (VHCS) and is not under the direct purview of the Department of Pediatrics. The Rady Affiliation as an annual budget of $9 million.

In addition to other responsibilities as necessary and identified or assigned, the incumbent will oversee any systems development and administration, financial and operational budgeting, analytics, and reporting, financial controls, data analytics processes, and data management. Independently and under the direction of the AdVC and in collaboration with the Directors of Business Operations, Research Administration, and Staff & Faculty Affairs, the incumbent is responsible for short and long-term planning, as well as development and implementation of policies and procedures for fiscal, administrative, and operational management for the department and its divisions. Incumbent must successfully collaborate with departmental leadership, division chiefs and administrators, program directors, and campus leaders, to ensure departmental and divisional goals and objectives are achieved through initiative and management leadership. The Director will oversee development of the financial, operational, and business analytics, reporting structure, providing growth and developmental opportunities to staff and overseeing the development and implementation of training classes where needed. The Director will partner closely with key stakeholders such as Rady Children's Hospital of San Diego and its related entities (i.e. Children's Specialists of San Diego), School of Medicine (i.e. Controller's Office and Budget Office) and UC San Diego Health System (i.e. Physician Group and Medical Center).

This is a highly specialized position that has the responsibility for serving Ophthalmology as a leader regarding complex analytical issues and topics.

• Advanced degree in related area and seven or more years of relevant finance experience, or equivalent combination of experience, education and training.

• Expert knowledge of finance policies, practices, and systems. Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis; experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

• Ability to identify, collect, analyze, and report on complex data.

• Expert ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner to various audiences.

• Expert ability using multiple spreadsheet and database software tools to synthesize and integrate information for highly complex, strategic financial analysis, fiscal management, and financial reports. Demonstrated experience in developing, producing and completing complex reports for various funding agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; experience applying programmatic knowledge to coordinate financial aspects of award administration.

• Expert interpersonal and consultative skills requiring organizational savvy; expert service orientation and critical thinking skills; attention to detail. Expert ability using organizational skills to multi-task in a high volume environment.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team.

• Expert knowledge and understanding of internal control practices and their impact on protecting University resources.

• Extensive knowledge and experience with UC regulations and systems, particularly in the area of Extramural Funds, contracts and grants, and general accounting.

• Advance knowledge and experience in developing and successfully managing academic, research, and clinical budgets including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.

• Strong knowledge of recharge activity policies and procedures. Ability to develop recharge activity proposals and rate charges annually. Advance knowledge of cost accounting practices and the administration of income producing activities.

• Demonstrated ability to analyze situations, identify issues, implement action plans and make independent decisions in order to meet the varying service needs of internal and external customers.

• Demonstrated experience with conducting group training to both lay and professional staff on a variety of fiscal processes, policies and fiscal reports.

• Demonstrated knowledge of statistical principles and demonstrated ability to do statistical data analysis and interpretation. Excellent mathematical skills for calculations involving data projections and adjustments.

• Demonstrated strong experience and skill to routinely monitor production and quality of work being produced by subordinate staff and set performance standards. Demonstrated experience and skill to assess staff capabilities and workloads and redistribute when necessary.

• Advance skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations.

• Extensive computer skills and working experience with computer software programs such as Paradox, Oracle, Excel, Word, Netscape and Darwin. Excellent mathematical skills, knowledge of database management systems with strong emphasis on Excel and Access.

• Advance leadership skills to manage conflict resolution, problem solving, team building, and organizational development. Skill to plan, prepare, and conduct effective interviews that result in excellent staff recruitments. Ability to determine employee motivational needs and design environment conducive to those needs.

• Strong knowledge of University Information Systems (IFIS, DARWIN, FinancialLink, QueryLink, etc) as well as extensive knowledge and experience of standard Financial Management and Database reporting tools.

• Knowledge of SQL, VBA for creating and maintaining relational databases and high-level systems analysis skills

• Ability to adhere to the UCSD Principles of Community and promote a collaborate work environment.

• Progressive leadership experience, including four or more years at a manager or higher level.

• Pre and Post award grants experience.

• Current UC San Diego Health Sciences employee.

• University of California finance experience.

• Employment is subject to a criminal background check.