CTRC -PROJECT COORDINATOR (TEMPORARY) - REMOTE

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 diverse professionals, working remotely across 49 states. We are curious, collaborative learners who strive to live our values everyday: Learning, Heart, Belonging, and Impact. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview - Open to Residence in California only

We are currently looking for a CTRC (California Telehealth Resource Center) Project Coordinator with experience in healthcare and/or telehealth tech to join our team. We anticipate the role to last 3 - 4 months. This individual will be considered a temporary employee of OCHIN.

****This position is funded by a grant that will end on or before August 31, 2025 .

Project Coordinator is responsible for coordination and management of new and existing related projects at California Telehealth Resource Center ("CTRC") and OCHIN. In this position, you will be responsible for coordinating and facilitating meetings, preparing agendas, documenting meeting notes, tracking all follow-ups and assuring deliverables are executed to progress your projects forward.

You will manage project plans, raise risks and create risk mitigation plans to assure deadlines are met. You will provide clear updates to and coordinate with other project managers and leadership at OCHIN to assure project health.

You will work closely with project champions, owners, and stakeholders to achieve successful projects requiring cross-functional activities and tracking between various teams at CTRC and OCHIN. You will work closely with internal and external project managers, analysts, and operations staff who range in areas of expertise.

Essential Duties

• Coordinate small-scale projects under supervision or close direction from Managers
• Review resource requests for gaps and review with Supervisor
• Assist others in supporting SmartSheet utilization
• Update and maintain related project status
• Build and organize appropriate project plans for any assigned project at the CTRC and OCHIN
• Develop, document, and maintain/revise all project materials
• Act as primary contact point for assigned projects (new or existing) by working with all stakeholders needed to gather information and track progress to goals for interface implementation (i.e. vendors, CTRC, OCHIN, clients, and external partners)
• Provide excellent customer services and build strong relationship with CTRC stakeholders, strengthening their trust in the CTRC and OCHIN partnership.
• Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved
• Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results
• Escalate risks/issues as appropriate to CTRC or OCHIN leadership
• Other duties as assigned
• Assist in coordinating meetings and materials for team meetings as assigned
• Assist other Managers/Project Coordinators on projects (internal and external) as assigned
• Take clear notes and communicate with the project managers
• Help with scheduling meetings and resources of the project
• Update/create documentation as needed for the department
• Provide scoping meeting coordination and facilitation as needed/assigned to support technical resources in scoping activities.
• Provide operational support as assigned, including supporting and assisting with implementation of changes to project management and scoping processes as assigned
• Collaborate on process improvements within team and participate in process improvement efforts * Assist in identification of opportunities for process and quality improvement

• Bachelors or equivalent relevant combination of education and experience.
• 1-3 years of related work experience- management/coordination of projects
• Project Management training a plus.
• Healthcare and digital health a plus.
• Canva, wordpress, and social media experience a plus.
• Proficient with Microsoft Office Applications (Word, Excel, Outlook)
• Familiarity with Smartsheet, MS Project or other PM applications

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees-including remote employees, contractors, temporary employees, interns, and new hires-to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/careers

Equal Opportunity Statement

OCHIN is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an equal opportunity and affirmative action employer, OCHIN does not discriminate on the basis of race, ethnicity, sex, gender identity or expression, sexual orientation, religion, marital or civil union status, parental status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Base Pay Overview

The typical offer range for this role is minimum to midpoint ($58,039 - $72,549), with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.

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CTRC Project Coordinator