Administrative Assistant

Job Overview:

The Administrative Assistant for Physical Therapy will use clerical and organizational skills to keep the department organized. This position will perform clerical duties such as scheduling patients, patient registration, ordering supplies for the office, and insurance verification.

Qualifications:

Required:

• High school graduate with secretarial experience or high school plus clerical training
• Must demonstrate English fluency and possess good written and oral communication skills
• Basic math and proficient computer skills required
• Strong organizational and problem solving skills required

Preferred:

• Microsoft Office experience preferred

Scheduling Requirements:

• Monday Friday 7:30am-4:00pm

Essential Functions:

• Communicate in person or by telephone to schedule appointments, receive and direct referrals, clarify diagnoses and give or receive information
• Coordinate community cab transportation for outpatient appointments as needed
• Work with insurance companies to verify coverage
• Enter authorization and pre-certification information in the registration system
• Coordinate appointment changes and cancelations
• Compete monthly outpatient re-registration
• Prepare daily, weekly and monthly statistics
• Route new orders within the department
• Prepare evaluation forms as needed
• Perform computer functions
• Assist in the orientation of department personnel to clerical responsibilities and computer system
• Prepare and/or type other reports and correspondence,
• Maintain files
• Handle, distribute and release outpatient records
• Direct mail and handles correspondence
• Photocopy and fax forms, reports and documents
• Maintain an adequate inventory of clerical supplies and forms

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer