New

Proposal Manager

Vaco
$100,000.00 - $120,000.00 / yr
United States, Florida, Jacksonville
Apr 22, 2025
Vaco Staffing is seeking a full-time Proposal Manager to lead our client's proposal development process. The Proposal Manager works with theDirector of Proposals, Project Executives/Developers, Business Development and/or Vice President of respective markets to coordinate and organize proposal activity for Food & Beverage, Logistics, and Commercial divisions at the Client. This individual will not be limited to just proposal management and development but will also assist in the marketing efforts for the divisions to include public relations, social media, groundbreakings, sales, and more. Responsibilities Evaluate RFP's, RFQ's, and any other project solicitations to determine what requirements need to be met and exceeded to submit proposals to potential clients. Creating proposal outlines and development plans Develop and prepare proposals, prequalification packages, and information packages. This will include formatting, proofing and reviewing proposals, information, etc. Act as the main point of contact on assigned proposals, assisting in leading and guiding the work of the proposal/project team Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions Manage reviews and approvals during proposal development Manage proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements Attend pre-bid meetings, conferences, debriefs, etc. as needed Develop, print, stack, and deliver proposals Manage annual prequalification renewals Coordinate the maintenance of the division's database of projects datasheets, resumes, standard content, photography, etc. Establish programs to accomplish marketing-related aspects of the corporate mission Assist with proposal/marketing plan development Manage client-contact program Manage qualification, proposal, and presentation activities Qualifications Bachelor's degree (marketing, communications, English, journalism, business administration, or technical field) 4-8 years of experience, preferably in the Architecture, Engineering, and Construction (A/E/C) industry Proficient in Adobe Creative Suite, especially InDesign Proficient in Microsoft Office (Word, Excel, PowerPoint) Excellent knowledge of marketing fundamentals, and a comprehensive knowledge of marketing databases and proposal resources files Good mentoring/teaching abilities and leadership/managerial skills Excellent presentation and written/oral communication skills Excellent time-management skills and ability to work in a fast-paced, deadline-conscious work environment Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.