Senior Administrative Manager Research

Massachusetts General Hospital
United States, Massachusetts, Boston
66 Blossom Street (Show on map)
Apr 22, 2025
Summary Responsible for administrative, operational, and financial oversight. The Senior Finance Admin Manager will be the principal point of engagement with the Principal Investigators (PIs) to manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, develop financial planning for funding opportunities (federal, industry, foundation, and philanthropic), and function as a liaison to grantor agencies and subcontracting institutions. The Senior Finance Admin Manager will possess a thorough knowledge of current NIH, HMS, USDA, and other research-related policies and procedures, guidelines, and standards. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information. Essential Functions Manages directly or directs and oversees grants administrators in all phases of research grant and contract administration (for NIH, industrial and foundation grants, funds, clinical trials, etc.). Trains and supervises grant managers in research administration and research fund management duties. Advises on grant/contract proposal development including developing budget, key personnel and other support components; informs the principal investigators and administrators regarding the allowable costs to be charged to the program; reviews proposals for submission, in coordination with PIs and administrators, Research Management and Research Finance; reviews and apprises Center Director and Administrative Director of requests for external funding that allow less than applicable indirect costs; reviews award notices from the sponsors and revises budgets as needed to serve as fiscal control mechanisms for the projects. Is responsible for the overall financial management of the research funding. Directs and oversees the grants administrators as it relates to monitoring, reporting, and management of research funds. Performs funding analyses, including forecasting anticipated deficits/surpluses. Recommends and implements strategies for the resolution of financial overruns; responsible for working with principal investigators and Center administrators to prevent, identify and resolve projected overruns and for resolving any deficits in a timely manner. Interprets and articulates institutional and sponsor research regulations. Develops and implements tools, systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators, Research Management and Research Finance. Required for All Jobs Performs other duties as assigned Complies with all policies and standards Does this position require Patient Care (indirect/direct)? No Education Bachelor's Degree Finance required or Bachelor's Degree Business Administration required or Master's Degree Business Administration preferred Can this role accept experience in lieu of a degree? No Experience Grant administration or finance managerial experience 3-5 years required and Grant administration or finance experience 5-7 years required Knowledge, Skills & Abilities Excellent interpersonal skills to deal effectively with both senior management and staff must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word. In depth knowledge of research agency funding guidelines, policies, directives, extremely helpful. Must have excellent written and oral communications skills. Must exhibit a high degree of initiative. Ability to independently identify and solve problems. Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities. Physical Requirements The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.