Administrative Assistant

Benchmark is a national leader in supporting individuals with disabilities and behavioral health challenges. Our Fort Wayne, IN Filmore office is seeking a positive, creative and engaging person to work as an Administrative Assistant. Successful applicants will attend paid training to obtain required certifications. This position is Monday thru Friday 8 am - 4:30 pm.

In 2025, Benchmark Human Services celebrates 65 Years of Stories! Since 1960, Benchmark has been empowering marginalized populations to see their potential. We are committed to realizing the full potential of EVERYONE - those we serve, our partners and vendors, and our employees, who bring our mission to life each day. We actively strive to be a workplace that honors the unique experiences of our employees. Benchmark believes we are stronger, better, more effective in our pursuits when we are diverse; when we are equitable; and when we create space for everyone to be their authentic selves.

Benefits:

• 401k plan with company match
• Medical, dental, and vision insurance.
• Life insurance.
• Employee Assistance Program.
• PTO + Sick Time
• Referral Bonuses
• Mileage Reimbursement
• Flexible Spending Account (FSA)
• Tuition reimbursement
• Advancement opportunities
• Paid training

Responsibilities:

• Perform reception desk duties on a daily basis. Duties include answering multi-line incoming calls, directing calls, faxes, messages, and mail to appropriate personnel, and directing visitors to appropriate staff.
• Communicate information in a professional and courteous manner to individuals served, staff, and visitors. Refer questionable situations to appropriate personnel and communicate any concerns with supervisor.
• Unlocking and locking the building prior to and at the close of business hours (8:00 a.m. - 4:00 p.m.) on weekdays, even during inclement weather.
• Alert personnel and contact 911 in the event of emergencies (actual or drills). Assist staff and clients in exiting the building and take a head count once everyone is outside.
• Recording staff's absences from the agency and time of return. Informing appropriate supervisors of staff's absences. Maintain visitor log.
• Maintaining and updating lists of staff and individuals served locations for efficient communication, including phone extension lists and staff/individuals served rosters.
• Assist with and perform administrative duties as assigned, including but not limited to filing, copying, faxing, shredding, typing, distributing mail, medication distribution, creating/editing/maintaining spreadsheets, charts, presentations, forms, mailing labels, databases and documents. Assist staff with creating and/or formatting documents in Libre Office. Assist management staff as needed with reference calls, alphabetizing, filing, and projects.
• Maintain inventory, stock, and place office, supply orders.
• Maintain conference room, conference call lines, and Go To Meeting schedules. Assist in coordinating meetings - including collecting RSVP's, creating nametags, assembling packets, placing lunch orders, and setting up equipment.
• Attend meetings to record, type, format, proof, and distribute minutes as needed.
• Maintain cleanliness of office.
• Comply with all standards to assure the health and safety of all staff and individuals we serve.
• Other duties as assigned.
• Comply with all standards to assure the health and safety of all individuals.
• Report to work as scheduled.

Knowledge and Skills:

• Knowledge of Libre Office applications , good typing skills, and the ability to take minutes.
• Ability to multi-task and attention to detail
• Pleasant speaking voice and manner to deal with public, staff, and individuals served.
• Ability to work with confidential information in a professional manner

Qualifications:

• Prior office administration or secretarial experience preferred
• High School Diploma or Equivalency

Interested candidates should apply at http://Benchmarkhs.com/Careers

Benchmark Human Services is an EOE/AAP Employer. Veterans, women, and individuals with disabilities encouraged to apply. Benchmark has provided services for 65 years. Learn more about our 65th anniversary celebration: 65 Years of Stories.