Administrative Associate (Hybrid)

Sempra: Advancing a better future for all

At Sempra, we believe a better world begins with better energy, so we're tackling the biggest energy challenges that face our industry. We're a high-performing team, motivated to do our best and deliver for approximately 40 million consumers across North America. Consistently recognized for our long-standing commitment to training, development and inclusion, we are a collaborative culture of diverse perspectives and experiences-innovating toward more sustainable, reliable and affordable energy. From California to Texas to Mexico and to communities around the world, we're building a better energy future for everyone.

Primary Purpose

Primarily works independently under limited supervision and many times with a sense of urgency in a high-energy environment. Performs advanced and highly complex administrative functions including supporting multiple departments, managing and coordinating complex calendars, coordinating travel arrangements, advanced meeting research including participants bios, information and profile generation, as well as routine administrative work including processing invoices and expense reports, answering phone calls and emails for distribution, maintaining paper and electronic files, Record Management compliance, ordering supplies, etc.

Duties and Responsibilities

• Trip planning and Profile Generation -- utilizing available information to create investor packages, researching meeting participants upon request and making all necessary travel arrangements.
• Quarterly Logistics - schedules review meetings on a quarterly basis working with various other administrative support through scheduling conflicts.
• Calendar Management and meeting preparation -- including making all internal/external meeting arrangements and coordinating with external contacts when needed.
• Process invoices, expense reports, and purchase requisitions.
• Reporting - update investor meeting notes in CRM software, prepare weekly content calendar for Corporate Communication, review IR reporting documents and other written material for accuracy and completeness.
• Special Projects-- coordinates and/or participates in special projects requiring advanced skills, quarterly earnings call support for IR and Record Management compliance.
• Phone Lines -- answering telephone lines and emails for Investor Relations, Shareholder Services, and Corporate Communication, and forward to the appropriate parties as needed.
• Other duties -- as assigned.