Sales Operations Specialist - Temporary

As one of the world's leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We've been driving innovation in analytical instrumentation for 60 years now. Today, worldwide more than 11,400 employees are working on this permanent challenge, at over 90 locations on all continents.

Please note this is a temporary position with Chemspeed, a division of Bruker. If selected for this opportunity, you may be employed by a third party vendor to Bruker.

New hybrid temporary project opportunity based in North Brunswick, NJ for a Business Associate to provide daily support with Chemspeed business operations.

Accounting & Administration:

Provide daily telephone and mail assistance: answer and coordinate messages; collect and sort mail
• Receive, prepare, and send shipments, including resolution of customs clearance requirements
• Order office supplies and equipment, business cards and related materials as required
• Maintain updated liquidity forecast, coordinate with AP on invoice processing and transfers
• Prepare, review, and process expense reports in accordance with company guidelines
• Collect and file State Sales Tax and coordinate Federal Income Tax with Accountant
• Provide administrative assistance with accounting and revenue recognition activities.

Sales Order Processing:

• Create quotes in SAP, monitor for new orders in sales mailbox, and process in SAP upon receipt.
• Prepare documentation for vendor onboarding, send order confirmation after PO receipt, order Huber units if applicable
• Communicate order status with customer, process shipment email, monitor progress through to arrival at customer site
• Coordinate weekly call with PPLS and update US Team on Post Sales order status
• Post POs receipts to US Team channel each week
• Track all order shipments and provide timely customer communication
• Coordinate customs and shipment requirements with third party service providers.

Marketing/ Sales:

• Manage US-based in events in alignment with Chemspeed Management team
• Coordinate show registration along with pre- and post-show marketing activities, booth supplies, logistics, shipments
• Organize yearly trade show call to determine participation and host pre- and post- show team meetings
• Coordinate US promotion activities for all webinars: invite existing customers and provide assistance to sales team
• Prepare and assist with customer visits to office
• Manage phone lead generation activities as appropriate
• Update Customer list as required
• Assist with service contract tracking and quotes as required
• Manage inventory and track repair activities.

• Bachelor Degree in Business Administration or related field.
• Minimum 3 years sales and service administrative support work experience in a commercial work environment.
• Strong verbal, written, computer, technical, communication skills with oral and written English fluency required.
• Advanced MS Office, Teams, SAP work experience required.
• Proven strength in customer care, response, and support with excellent email and telephone communication skills.
• Strong business acumen with planning, organizational, coordination, communication, administrative management skills.
• Excellent attention to detail and data accuracy with strong and constructive problem solving skills.
• Demonstrated ability to prioritize and complete tasks independently and as team player and foster positive business relationships with all parties.
• Proven ability to effectively manage multiple priorities and resources to deliver high quality results in a timely manner.
• Operates with a high standard of ethics, integrity, and professionalism.
• Ability to satisfactorily complete position training and compliance requirements.
• Ability to learn and maintain knowledge of company tools, products, and applications.

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.