New

Operations Coordinator

JLL
parental leave, paid time off, 401(k)
United States, Indiana, Indianapolis
8900 Keystone Crossing (Show on map)
Jul 19, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary Provide comprehensive administrative support for JLL Engineering's compliance program activities and facility operations, bringing a proactive and hands-on approach to facilities management while supporting reporting functions and vendor relationships. Job Responsibilities Operations Input, review, and complete work orders, invoices, and purchase orders with high accuracy to support financial accounting and approval processes Address and efficiently route incoming calls, emails, and inquiries from team members, suppliers, and clients Assist Facility Managers with proposal preparation, ensuring all support teams review and provide approval Submit proposals to clients on schedule and secure purchase orders prior to project start Proactively manage work orders (both preventative maintenance and reactive requests) for on-time completion, first-time fix, and proper documentation Support and coordinate with subcontractors on work order-related inquiries while ensuring compliance and timely completion Manage vendor relationships proactively, particularly regarding Corrigo needs and ensuring deadlines are met Coordinate with team on financial and budget-related issues Identify operational challenges, suggest process improvements, and request assistance as needed Reporting & Administrative Support Create, analyze, and maintain detailed spreadsheet reports and Gantt charts to compile and track operational and financial facilities data Perform work order system data mining and analysis using Corrigo Develop and maintain efficient workflow processes Provide logistical support for building access and serve as backup during manager's absence Other Complete additional duties and tasks as assigned Support special projects as needed (logistical assistance rather than full project management) Qualifications Education Required: High school diploma or equivalent Preferred: 2-year degree Experience Required: 2+ years of related facilities management experience with hands-on facilities knowledge Preferred: Experience with Corrigo work order management system Skills and Knowledge Required: Excellent verbal and written communication skills with ability to use facilities management terminology Strong proficiency in Microsoft Excel (creating spreadsheets, Gantt charts, and data analysis) Experience creating and managing proposals Proactive problem-solving approach with willingness to suggest process improvements High level of initiative, drive, and self-motivation Ability to work independently with minimal supervision Strong organizational and time management skills Excellent internal and external customer service orientation with a "team player" attitude Adaptability to changing work environments and assignments Comfort with making decisions and learning from mistakes Must have reliable transportation and valid driver's license Work Environment Monday-Friday, preferably starting around 7-7:30 am Primarily on-site role Location: On-site -Indianapolis, IN If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays *JLL Privacy Notice* Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified.