New

Senior Program Coordinator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jul 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	URA-AFT Administrative
Department	SA-Student Centers & Activities
Overview	The Student Centers refers to the six Centers, spread over five Rutgers campus in New Brunswick and Piscataway, and the departmental unit responsible for managing, directing, and coordination the Centers. The Centers, as a collection of facilities, consist of almost 400,000 square-feet, contain over 40 meetings rooms, host over 16,000 bookings annually, and have a foot-traffic equivalent of over 7.5 million people annually. The Department hires over 250 student employees and has an operational budget of over $1.5 million.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for SA - Student Centers & Activities. Reporting directly to the Executive Director for Student Centers and Activities, the Senior Program Coordinator provides central administrative and programmatic support to the Executive Director and the Department at large by organizing, coordinating, and supervising daily administrative and programmatic operations among 9 areas: Student Centers, Meetings and Events, Campus Programs, Student Involvement and Leadership, Volunteer Engagement, Technical Services, WRSU Radio Station, and the Esports Center. Among the key duties of the position are the following: Coordinates the administration of assigned Department wide programs, projects, and processes to ensure consistency and effective coordination and implementation of stated goals, agreed to decisions and directives, and strategic initiatives. Prioritizes and supervises work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures, and provides oversight and facilitation of assigned areas. Provides routine and non- routine information and explanations to students, staff, faculty, guests, and clients. Creates informational materials; provides general support for Department via research, analysis, and proposal data. Gathers, prepares summaries, reviews, and tracks departmental budgets to provide the Executive Director and Directors with appropriate, accurate, and timely financial data. Coordinates the collection of areas budget submissions to help develop Departmental budget. Creates and implements Student Center and Activities wide programs and events as assigned. Advises and/or supervises student leaders, student employees and/or student organizations. Assists in the creation, direction and support to the centralized departmental training programs, including pre-service, in-service and staff development for the student leadership. Completes work consistent with a broad understanding of the mission, vision, role, and goals of Student Centers and Activities. Serves as liaison within and outside the Department including the Business Offices, Facilities, retail and food vendors, and external contractors and service providers. Works under general supervision of the Executive Director, within established work parameters, with few direct instructions.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement	This position may be eligible for a hybrid work arrangement. (Department Head approval required via attached form or ROCS) Please select the appropriate flexible work arrangement ( FWA) for the position. FWAs that require only Department Head approval may be recorded directly in the normal ROCS approval process so long as the Department Head is the Authorizer 2 or other role in the ROCS approval process. No additional steps are needed for these requests. The fully remote FWA requires additional approvals and cannot be recorded in the normal ROCS approval process. An approved Feasibility Assessment form must be attached. Feasibility Assessment forms may be found at https://uhr.rutgers.edu/future-of-work/home.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program design and execution, coordination, organization, facilitation, report analysis, writing, promotion/outreach and, effective customer service practices. Two (2) years of relevant experience in a program coordination or administrative function and experience supporting directors, senior administrator, or equivalent.
Certifications/Licenses	A valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Proven experience providing administrative support including scheduling of meetings, coordination of projects and tasks, and providing relevant follow-up. Experience in programming, advising, training. Excellent written and oral communication skills. Proven successful experience in working with diverse groups of staff and students. Excellent interpersonal, organizational, time management, and communication skills. Excellent problem-solving skills necessary to help ensure success of events and interactions with university administrators, faculty, government officials, etc.
Preferred Qualifications	Proven ability and experience performing duties successfully while handling multiple tasks in a fast-paced environment with competing deadlines all the while maintaining appropriate composure, professionalism, and confidentiality. Experience effectively working collaboratively as part of a team to complete projects, programs, events, and while still able to effectively hold team members accountable for individual assignments or tasks. Proven ability to exercise independent sound judgment and professional maturity to effectively deescalate conflicts, handle upset clients, problem solve, and resolve issues.
Equipment Utilized	Microsoft Suite (Word, Excel, Teams). EMS. Marketplace.
Physical Demands and Work Environment	Ability to lift 20lbs.
Special Conditions	Ability to work outside of normal hours for programs, events, and meetings to support the mission of the department. Clean Driving Record.

Posting Details

Posting Number	25ST1492
Posting Open Date	07/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement