Medical Records Coordinator

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For application inquiries please contact careers@milwaukeecountywi.gov.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Closing Date: July 31^st, 2025, or upon receipt of the first 50 applicant submissions

Medical Records Coordinator - Medical Examiner Office

Milwaukee, WI, USA

Hourly Range: $28.21 - $42.30

Job Summary: The Medical Records Coordinator is responsible for the accurate management, organization, and confidentiality of medical and forensic records within the Medical Examiner's Office. This role ensures timely processing, storage, retrieval, and distribution of sensitive case files and autopsy reports in compliance with legal and regulatory standards. The Medical Records Coordinator works with the Operations Manager, Medical Examiners, Medicolegal Death Investigators, law enforcement agencies, and the public, while ensuring full compliance with confidentiality and data privacy regulations.

Job Duties:

• Manage and maintain complete, accurate, and secure medical records, autopsy reports, forensic documentation, and case files using case management software

• Release the autopsy reports, ancillary test results, and autopsy photographs to the appropriate referral counties

• Receive, review, and process open records requests in accordance with all applicable local, state and federal regulations pertaining to such records release

• Coordinate the revenue invoicing/collection, deposits and accounts receivable for revenue generation activities of the department

• Generate fee agreement letters for expert witness testimony/consultation and subsequent invoices and perform other invoicing within the office as directed

• Carry out assigned administrative duties and maintain the inventory of office supplies pertinent to records management

• Serve as a resource to clerical office operations and participate in the coordination of educational experiences for student interns from various colleges and universities in the field of death investigation

• Assist with planning and executing the annual Milwaukee County Medical Examiner's Office Forensic Science Seminar and serve as backup for the Forensic Administrative Assistant role if needed

Minimum Qualifications:

• Current resident of the State of Wisconsin
• Associate degree in health information management, medical records, or related field
• At least one (1) to three (3) years handling medical records-especially in healthcare/medical examiner settings

Knowledge, Skills and Abilities:

• Preferred experience:




• Bachelor's degree in health information management, medical records, or related field
• Experience providing billing services is highly desirable
• Supervisor and/or leadership experience
• Registered Health Information Administrator (RHIA) certification preferred
• Familiar with death-investigation documentation, scene reporting, and statutory record-keeping under Wisconsin law




• Preferred skills:




• Technical Proficiency: Comfortable using electronic case management software and fluency in Microsoft Office
• Attention to Detail: Strong organizational skills and meticulous attention to records' completeness and accuracy
• Communication: Solid written and verbal communication to liaise with internal staff, external agencies, attorneys, next of kin, and law enforcement
• Privacy Awareness: Deep understanding of privacy protections, redaction techniques, and legal record-release procedures

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.