Senior Payroll Administrator

The future is now, Willdan is "Envisioning the Future" of clean energy and infrastructure as well as Sustainability through our work with cities, buildings, and transportation. Willdan is a national leader in energy, engineering, and software consulting services. Since 1964, we have provided all aspects of municipal and infrastructure engineering, including building and safety, public works, public financing, planning, and construction management services. We help engineers, facility owners, municipalities, and utilities meet their long-term goals and transition communities to clean energy and a sustainable future.

We are seeking a Senior Payroll Administrator for our Anaheim office. The Senior Payroll Administrator will partner with the Payroll Manager in all aspects of the Company's payroll administration and management, and ensure accurate entry/recording, processing, and ongoing auditing of its payroll and employee records databases. This includes being the primary point of contact for processing timekeeping. The Senior Payroll Administrator serves a critical role by ensuring that employees are paid correctly, on time, and in compliance with state and federal regulations. The individual in this role should have a strong foundational understanding of general ledger accounting as the position is a key liaison between the Payroll and Corporate Accounting Departments, and will be responsible for researching any payroll discrepancies. This position provides high-level customer support company-wide, and builds positive relationships with employees and senior Company management.

Essential Duties and Responsibilities:

• Using online payroll and time reporting systems, processes time records and prepares payroll adjustments, including but not limited to overpayment recovery, special requests and payroll expenditure adjustments, process non-scheduled items, fringe benefits and bonus payments.
• On a weekly basis, collects and audits time & attendance data, ensuring that employees have certified the accuracy of their timesheets.
• Responds to requests for information/reports from tax agencies, management, department heads and/or business units.
• Maintains and documents payroll processes and examines work for exactness, neatness, and conformance to policies and procedures.
• Maintains payroll records in accordance with Payroll Record Retention Policy.
• Monitors time & attendance system to ensure supervisors approve timesheets in a timely manner.
• Ensures all payroll transactions have appropriate approval per Level of Authority Policy.
• Processes employee deductions including garnishments and 401K.
• Maintains up-to-date paid time off accruals.
• Assist Accounting department with payroll journal entries and discrepancies.
• Processes and reviews new hire setup in multiple systems.
• Responsible for all federal, state and local payroll registrations, maintenance and correspondence.
• Manages and maintains integrity with multiple systems as well as studies and standardizes procedures to improve efficiency of processes.
• Interacts with all levels of management throughout the company.
• Serve as liaison to ADP to address all payroll processing issues, special payroll processing requirements and/or pursue process improvements.
• Adheres to all state and federal regulations for payroll processing.
• Responds to inquiries from employees about salaries and wages and resolves any discrepancies surrounding payroll issues.
• Prepares bi-weekly, monthly, quarterly and year-end payroll reports.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Prepares ad-hoc reports as requested by Corporate Controller, Payroll Manager, and/or other department heads.
• Prepares certified payroll for ongoing government contracts as needed.
• Additional duties and responsibilities may be assigned by supervisor as business needs dictate.

Job Requirements / Qualifications:

• 4 Year Degree in Accounting preferred.
• 2 - 3 Years ADP WorkforceNow preferred.
• 10+ years payroll experience.
• Familiarity with prevailing wage and certified payroll reports.
• Deltek (Costpoint) experience preferred.
• Microsoft applications, including Outlook.
• Strong Excel knowledge (pivot table, VLOOKUP, exporting/importing files, etc).
• Strong written and verbal communication skills as well as basic public speaking skills as required to conduct payroll training.
• Basic public speaking skills to conduct training and address diverse groups of employees.
• Demonstrated knowledge of payroll function and payroll laws.
• Familiarity with applicable federal, state and local payroll regulations, including all related withholding tax requirements.
• Ability to process multi-state payroll.
• Ability to transfer employees between multiple FEIN numbers.
• Ability to maintain confidential information and meet strict deadlines.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Group, Inc. participates in E-Verify.