Event Consultation Assistant

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Event Consultation Assistants play a critical role in supporting on-campus programming efforts led by student organizations. Reporting to the Associate Director for Campus Programming, they assist with the coordination and execution of over 1,800 annual student-led programs of varying sizes and complexities. The position emphasizes collaboration, communication, and attention to detail while ensuring compliance with University policies and local regulations. Event Consultation Assistants also serve as a liaison to key campus partners and provide administrative and advising support throughout the event planning process.

The Event Consultation Assistant, reporting to the Associate Director for Campus Programming, plays a key role in supporting on-campus programming efforts led by student organizations. Student Organizations sponsor more than 1800 programs each year ranging in complexity and size.The Event Consultation Assistant maintains a programming database, advises student organizations on university policies and procedures, assists with room reservations, refers students to appropriate departments, provides programming resources, and schedules appointments for further advising.This position reviews and assesses risks of programs and ensures compliance with University policies and procedures and other local, county or state regulations.The successful candidate must be an active contributor to both the Student Leadership and Involvement and Event Management Teams and collaborate closely with campus partners that support student programming. These partners include, but are not limited to, the Student Organization Finance Office, the HUB-Robeson Center, Risk Management, and Marketing. The Event Consultation Assistant also serves as a resource for staff and supports training efforts for students on programming policies and procedures.

Previous customer service is preferred. Must have experience with Microsoft Office applications. Must be able to maintain a high level of confidentiality, work independently, and be willing to learn new materials and computer programs as needed

This position offers a flexible work arrangement that combines remote and on-campus work and allows one remote day per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

Primary Responsibilities:

• Assist in the planning and advising of student organization programs and events, both in-person and virtual, ensuring alignment with University policies and event objectives

• Support student organizations in navigating room reservations, event logistics, and program compliance

• Maintain and update a comprehensive programming database and track event status

• Execute pre-event consultation; identify and escalate concerns or risks as needed

• Ensure adherence to local, county, state, and University policies

• Provide general administrative support and maintain accurate records, contracts, and documentation

• Collaborate closely with partners such as the Student Organization Finance Office, Risk Management, the HUB-Robeson Center, and others

• Support the delivery of training to students on programming policies and procedures

• Other duties as assigned.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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