Administrative Assistant-Physician Scientist Education amp; Training (PSET)

The Office of Physician Scientist Education amp; Training (PSET) serves multiple trainees and stakeholders through various programming and activities across a pipeline of academic and career development in the College of Medicine. The PSET administrative assistant supports this initiative by performing a variety of tasks for/with PSET staff, faculty, and students that promote operational efficiency and help advance the goals and mission of physician scientist training at Ohio State. This position specifically provides a multi-faceted broad range of complex and confidential administrative support for the PSET Administrative Director, six education and training programs, internal and external grant programs, faculty and staff leaders in PSET, and the PSET Associate Dean. Serves as a point of contact for day-to-day administrative issues; effectively anticipates support needs and prioritizes duties; handles routine actions and determines appropriate disposition of other matters; creates, composes, and edits administrative correspondence and documentation; resolves problems as needed; conveys directives and sensitive information; proactively coordinates and organizes meetings, calendars, and reserving of rooms; provides meeting support; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes required forms; prepares travel orders using travel system; prepares financial requests using Workday; researches, compiles and performs basic analysis of information and data to aid PSET leadership in making strategic decisions; prepares reports; assists with data entry and tracking programmatic metrics and related reports; assists with special event coordination and logistics; primary coordinator and contact for PSET federal work study student worker(s); communication with external stakeholders as needed. Actively collaborates with other offices, staff, and resources to execute tasks and stays up-to-date on related policies and procedures. Other duties as assigned.

Minimum Education Required

HS Graduate or equivalent or equivalent educ/exp

Required Qualifications

6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing amp; interpreting information; 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; administrative experience in Infectious Diseases is strongly preferred; experience utilizing OSUs financial and human resource systems desired; Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Function: Business Planning and Operations

Subfunction: Administrative Assistant

Band: Individual Contributor-Technical

Level: T3