Staffing Coordinator

Responsible for coordinating daily and monthly staffing schedules for the Benedictine Internal Float Pool. Fills open shifts submitted by Benedictine communities through a centralized ticketing system, ensuring appropriate staffing coverage based on community needs and resident acuity/census. Partners with Talent Acquisition to support recruiting efforts and oversees the onboarding of new IFP associates. Supports HR functions by assisting with the implementation of policies, procedures, and compliance-related tasks as directed.

Review Internal Float Pool associate availability, licenses, and certifications regularly to identify scheduling opportunities that align with associate qualifications and preferences.
• Match available associates to open shift requests submitted by Benedictine communities and confirm scheduled shifts directly with each associate. If an IFP associate is cancelled by a community, attempt to re-staff the associate elsewhere.
• Provide confirmed shift coverage details to requesting communities and schedule shadow shifts for associates new to a community to ensure a smooth transition. Maintain accurate records of associates trained and in good standing at each Benedictine community in order to facilitate efficient and effective deployment of IFP associates.
• Monitor associate participation to ensure compliance with shift requirements, including a minimum of two shifts per month and floating at least once every 60 days for associates located within 40 miles of two or more Benedictine communities.
• Maintain an up-to-date contact list of Internal Float Pool associates and manage their inclusion in email, text, and other communication lists by adding or removing individuals as needed. Enter and update associate entries in PDS if HR generalist support is limited.
• Audit and approve timecards and punch requests for Internal Float Pool associates. Collaborate with community staff and HR to resolve missing punches, unscheduled shifts, or discrepancies. Maintain master attendance files and document attendance or tardiness in accordance with policy. Accurately enter applicable GSST hours as requested by associates into Smartlinx, record any late or past payment entries into PDS, and input associate stipends into PDS using only Internal Float Pool approved pay codes. Provide stipend lists to the IFP Manager for processing and entry.
• Assist as needed with a variety of administrative duties.
• Promote the Benedictine Mission and Core Values of Hospitality, Stewardship, Respect and Justice by bringing the Mission and Core Values into the day-to-day activities of the company.

QUALIFICATIONS REQUIRED

• Associate's Degree in business, management or human resources management, or closely related discipline
• Two (2) or more years of experience in staffing
• Experience using Scheduling software

QUALIFICATIONS PREFERRED

• Bachelor's Degree in HR or related field preferred
• Knowledge of the healthcare or long-term care industry
• Agency experience

EEO/AA/Vet Friendly

A robust benefits package is available to eligible associates, designed to meet the needs of every stage of life, including paid time off (PTO), retirement, medical, dental, vision, education assistance, and a variety of additional voluntary benefits. For more information visit our website at www.benedictineliving.org.