Fiscal Analyst 3 - Permanent & OneWA Project Non-Permanent

Would you enjoy working with talented team dedicated to ensuring accurate financial operations that directly support Washington's public employees? Are you someone who thrives on balancing disbursements, preparing tax reports, or ensuring seamless cash flow? And are you ready for a senior-level fiscal role that offers meaningful work in supporting our agency through a statewide accounting system transition and promotes a positive work-life balance? If this sounds like you, the role of Fiscal Analyst 3 at the Department of Retirement Systems may be the perfect opportunity for you!

We currently have two (2) Fiscal Analyst 3 roles to fill: a permanent role and a project role. The project role is funded through June 2026 with the potential to be extended through June 2027. Applicants may indicate their interest in one or both roles.

This recruitment will remain open until filled. Applicants who apply by 8:00 am (PST) on Monday, September 15, will get first consideration.

Interviews will be in person at our Tumwater Office and will be scheduled on September 22, 23, and 24, 2025. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.
Permanent Role - Distributions Balancing & Tax Reporting

The Opportunity:
We are looking for a Fiscal Analyst 3 to join our team in a permanent capacity. In this role you will focus on overseeing retirement systems' disbursements and annual tax reporting. You will ensure the integrity of monthly benefit payments, support IRS compliance activities, and contribute to training and oversight for distribution-related processes. Your expertise will directly support the accuracy and reliability of retirement benefits for thousands of Washingtonians.

* Reviewing and analyzing accounting data to ensure accuracy of over $500 million in monthly pension disbursements.

* Reconciling control totals, investigating discrepancies, and monitoring corrective actions to maintain payment integrity.

* Reviewing, verifying, and reconciling IRS deposits and refunds across multiple retirement systems.

* Drafting and reconciling annual IRS 1099-R and 1042-S tax reports to ensure compliance with federal regulations.

* Supporting and training fiscal staff on payment corrections, reissues, and other distribution-related processes.

* Collaborating with internal teams, the record keeper, and financial partners to resolve issues and maintain accurate reporting.

* Analyzing daily and monthly reports of contributions, rollovers, distributions, and payments to identify and correct discrepancies.

* Coordinating and validating daily fund transfers with the Office of the State Treasurer to ensure timely investments and customer disbursements.

* Preparing daily deposits, reconciling activity, and monitoring cash flow to support investment and benefit payment needs.

* Performing reconciliations and journal entries in the Agency Financial Reporting System (AFRS).

* Supporting employers with reporting corrections in the Employer Reporting Application (ERA).

* Researching and resolving complex accounting anomalies such as contribution rejects, disbursement reversals, and lost earnings activities.

* Documenting procedures and suggesting improvements to support effective fiscal operations.

NOTE: After successful completion of the review period and effectively demonstrating the ability to perform work independently, you may be eligible to telework up to two (2) days per week, at the discretion of the Appointing Authority and with a telework agreement in place. You must live within a reasonable commuting distance (less than 50 straight-line miles) to the DRS building in Tumwater, WA, and must be willing and able to adjust your telework schedule whenever necessary to complete work assignments, attend mandatory meetings, trainings, etc., at the DRS facility.

Required Qualifications (for both roles):

* Demonstrated experience in analyzing, processing, reconciling and balancing transactions and accounting records;

The above experience is typically gained through at least four (4) years of full-time professional experience. An associates degree or higher in accounting or a closely related field (including 18 quarter or 12 semester hours in accounting), may substitute for up to two years of experience

Experience can be gained through various combinations of professional employment and volunteer/personal experience.

* Intermediate proficiency utilizing Microsoft Outlook and Excel; and

* Demonstrated proficiency in the following competency areas:

Adaptability/Flexibility
Maintains effectiveness when experiencing major changes in work tasks or the work environment. Adapts easily to changing business needs, adjusting effectively to work within new structures, processes, requirements, or cultures to achieve successful solutions. Demonstrates openness to new and different ways of doing things.

Attention to Detail
Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency

The following experience is not required but will set you apart:

• Experience with the state's Agency Financial Reporting System (AFRS) and it's processes.
• For the FA3 Permanent role; experience in tax preparation.

How to Apply: Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply.

• To be considered for this position, please be sure to attach the following to your online application:
  (Applications without these required attachments will not be accepted).
  1. A cover letter clearly describing how your knowledge, skills and abilities align with the job duties and qualifications of this position.
  2. A chronological resume outlining your experience to-date. Please keep in mind that professional or verifiable volunteer experience may be relevant.
• Be sure to complete all sections of the on-line application and answer all supplemental questions. The work history section of the on-line application should be completed fully. Application fields that say "see resume/attachment" will not be considered. Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity.

References, Personnel File Review, and Background Checks

• If you are the preferred candidate for this position, a professional reference from your current or most recent supervisor will be required;
• If you are current or recent state employee, we will also review your personnel file as part of our selection process;
• A job offer is contingent upon completion of a background check that includes a criminal record review.

Work Authorization

• Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
• DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• DRS does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.
• Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Why Work for DRS? At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers.

Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers' expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful.

DRS offers a generous benefits package that includes membership in the Public Employees Retirement System; health, dental and vision coverage and participation in the Deferred Compensation Program. Also, as a public service employee you may also be eligible for student loan forgiveness. (See the Benefits tab at the top of this post for more information).

Other perks include:

• Flexible work schedules
• Infants at Work Program
• Tuition reimbursement
• Opportunities for professional growth
• Access to LinkedIn Learning
• Commitment to team member safety and wellness
• Community involvement and charitable giving opportunities
• Commute Trip Reduction Program
• Free Parking & and EV Chargers available
  
  

Why Work for DRS? At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers.

Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers' expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful.

DRS offers a generous benefits package that includes membership in the Public Employees Retirement System; health, dental and vision coverage and participation in the Deferred Compensation Program. Also, as a public service employee you may also be eligible for student loan forgiveness. (See the Benefits tab at the top of this post for more information).

Other perks include:

• Flexible work schedules
• Infants at Work Program
• Tuition reimbursement
• Opportunities for professional growth
• Access to LinkedIn Learning
• Commitment to team member safety and wellness
• Community involvement and charitable giving opportunities
• Commute Trip Reduction Program
• Free Parking & and EV Chargers available