New

Business/Administrative Associate (Executive Assistant)

University of Illinois Chicago
United States, Illinois, Chicago
Sep 09, 2025
Business/Administrative Associate (Executive Assistant) Business/Administrative Associate (Executive Assistant) Hiring Department: Hospital Nursing Services Location: Chicago, IL USA Requisition ID: 1036549 Work Schedule: 8:00 am - 4:00 pm Workplace Type: On-Site Posting Close Date: 09/23/2025 Salary Range (commensurate with experience): $90,167.00 - 125,577.00 / Annual Salary About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Position Summary The Business/Administrative Associate (Executive Assistant) Provide executive administrative support to the Chief Nursing Officer, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization. Serves as a resource and mentor to other BAA's and AA's in Patient Care Services. Duties & Responsibilities Provides information to faculty and staff. Arranges, committee meetings, and board of trustee's meetings as directed. Signs CNO's name to correspondence, requisitions, vouchers, and other forms of correspondence as directed. Provide daily support to management including the preparation of correspondence. Review financial requests and explore alternative financing methods. Prepare monthly budget reports and analyze monthly departmental budgeting and accounting reports to maintain expenditure controls. Review operating budgets to analyze trends affecting budget needs. Complete the daily operations and identify or work with staff responsible for OBFS and contract activities under the current human resources department representative. Monitor compliance with the required learning management system courses and performance evaluation programs. Perform other related duties and participate in special projects as assigned. Provides administrative supervision of daily activities of Patient Care Services, maintenance of the office area, office procedures, and workflow. Responsible for the retention and security of essential records and reports. Analyze and gather data from Kronos Payroll, Banner, Cerner, and other systems. Coordinates NCC meetings and all meeting communication. Prepares agendas and meeting minutes. Responsible for distribution of minutes. Responsible for scheduling and updating the Chief Nursing Officer's calendar as well as her direct reports. Assists the ACNO's when their administrative support is out of the office. Maintains personnel records and completes HR transactions such as separation, resignations, recruitment, and retirement of staff. Facilitates affiliation agreements and contracts between Nursing Services and outside vendors. Ensures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to as it pertains to the CNO's direct reports. Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. Reconciliation of University Procurement/Travel cards. Process staff reimbursements. Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors. Assist with property accounting. Assist CNO and her director reports in projecting new FY year's budget and planning. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16787?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. 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