Senior Executive Assistant - Comptroller

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936. For submitted application inquiries please contact careers@milwaukeecountywi.gov. Please note: an online application must be submitted for consideration.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Senior Executive Assistant

Milwaukee County Comptroller

Hourly Pay Rate $28.21 - $42.30

Closing Date: September 16, 2025, or upon receipt of the first 50 application submissions

Job Summary: The Senior Executive Assistant for the Office of the Comptroller provides high-level administrative and strategic support to the Comptroller and executive leadership team. The primary objective of the role is to facilitate the efficient execution of the Comptroller's responsibilities by managing communications, coordinating complex projects, and ensuring timely follow-through on key initiatives. The position exists to serve as a trusted liaison between the Comptroller's Office and internal and external stakeholders, enabling effective decision-making and alignment with County-wide financial and operational goals.

Essential Responsibilities:

• Manage calendars, schedule meetings, prepare agendas, and coordinate logistics for the Comptroller and senior staff. Screen and prioritize communications and ensure timely follow-up. Working assignments are non-standard, sometimes confidential, requiring ability to adapt and anticipate Comptroller needs based on changing priorities.
• Assist in tracking and coordinating departmental projects, board requests, audits, and financial reports. Monitor deadlines and help ensure deliverables align with executive goals and priorities
• Serve as the primary point of contact between the Comptroller's Office and internal departments, and external partners. Draft correspondence, prepare and review reports utilizing Microsoft skills as well as coordinate and control 2^nd and 3^rd floor Conference rooms. Manage Office of the Comptroller Social Media accounts and webpage.
• Handle confidential personnel, legal, or budgetary matters at the direction of the Comptroller. Provide research and recommendations on sensitive or time-critical topics.
• Provide backup administrative support for the Comptroller's management team, assist with invoice processing (Knowledge Services, Dell, etc.), credit card payments, budget tracking, and other office operations as needed.
• Prepare and edit confidential memos, PowerPoint presentations, and reports. Maintain department files, official records, and executive materials, ensuring accuracy, version control, and compliance with County and departmental policy.

Minimum Requirements:

• Current Wisconsin Resident
• High School Diploma or GED equivalent
• Two (2) or more years of Office Management with previous Administrative Assistant experience or related activities.
• Must be fully capable of handling sensitive communications and work product while maintaining strict confidentiality of these and other matters observed in the daily course of business
• Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets. Including Microsoft Office, Adobe, Legistar, Infor and DocuSign

Preferred:

• Associates or higher college degree is preferred.

Additional Knowledge, Skills, and Abilities: Anticipate and manage risks to executive productivity, safeguard the integrity and confidentiality of the Office of the Comptroller. Excellent oral and written communication skills are required.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.