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Medical Education Program Coordinator - UI Health, Graduate Medical Education

University of Illinois Chicago
United States, Illinois, Chicago
Sep 10, 2025
Medical Education Program Coordinator - UI Health, Graduate Medical Education Medical Education Program Coordinator - UI Health, Graduate Medical Education Hiring Department: UI Health Graduate Medical Education Location: Chicago, IL USA Requisition ID: 1036792 FTE: 1.0 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: September 12, 2025 Salary Range (commensurate with experience): $45,727.50 - 89,076.00 / Annual Salary About the University of Illinois Hospital & Health Sciences System (UI Health) The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Sponsorship for work authorizations is not available for this position. UI Health is seeking a Medical Education Program Coordinator to join our Graduate Medical Education team. This role will serve as an administrative contact in the Graduate Medical Education (GME) Office for resident and fellowship training programs at UI Health. The MEPC is expected to respond to process resident/fellow appointments, licenses, visas, leaves, loan deferment, letters of employment verification, and training systems access. Further, the MEPC will respond to trainees' questions concerning medical education program requirements. Duties & Responsibilities: Administer appointments for graduate medical students. Process Human Resources-related transactions for new, continuing, and transferring residents and fellows, including but not limited to new hires, separations, and leaves of absence. Serve as initial contact for incoming residents and fellows; advise and respond to questions regarding university policies, financial aid guidelines, GME policies, licensing, and immigration requirements (where appropriate). Review applicant records for accuracy and ensure that credentials are valid. Maintain employment files, including licensing, visa applications, appointments, and training program history. Coordinate with faculty and various school units to maintain accurate records. Ensure employment contracts are completed for compensated medical education programs. Respond to questions related to Accreditation Council for Graduate Medical Education (ACGME) requirements, National Resident Matching Program (NRMP), Illinois Department of Financial and Professional Regulation (IDFPR), Educational Commission for Foreign Medical Graduates (ECFMG), Graduate Medical Education Committee (GMEC), and other policy-making bodies as appropriate. Serve as UIHealth's ECFMG Training Program Liaison (TPL). The TPL is responsible for coordinating the sponsorship application process on behalf of the TPL's institution with both prospective and current J-1 physicians and for having knowledge of the J-1 regulations. The TPL works with both ECFMG and J-1 physicians to ensure that the host training site and its J-1 trainees are in compliance with federal requirements for participation. TPL responsibilities include, but are not limited to: a. initiating and managing the sponsorship application process to ensure timely submission of accurate and complete b. documentation, including primary-source verification of the graduate medical education contract. c. monitoring the arrival and on-going participation of J-1 physicians. d. notifying ECFMG in advance of any proposed changes in a physician's approved training program or activity. Reviewing and filing of all new, renewals, and extensions with the Illinois Department of Financial and Professional Regulations (IDFPR) (125) Temporary Physician Licensure. Participate in policy development with GME leadership, and GME committees; advise program directors and coordinators on policies and procedures. Assist in developing and maintaining systems for tracking status and compliance around learning modules, core curriculum, ethics training, and other employment requirements. Contribute to website content. Other duties and projects as assigned Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school diploma or equivalent. 2. Any one or combination totaling four (4) years (48 months), from the categories below: A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems 3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program. Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series. Preferred Qualifications: Demonstrated experience in Human Resources or administration in a university medical center, medical school, or graduate medical education office Excellent communication skills to work with faculty, residents, fellows, students, staff, and visitors. Organizational skills with ability to prioritize multiple tasks Proficient in Microsoft Word and Excel, and able to learn how to use various GME-specific software packages, such as New Innovations. Experience with Banner human resources software preferred but not required. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/16895?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3dcb716092f3324388cffa5751d27fb2