Senior Medical Editor

Position Title: Senior Medical Editor (Editor III)

Work Location: Remote (fully remote acceptable; hybrid optional if based near Mettawa, IL HQ - Tue-Thu in office)

Assignment Duration: 1 year contract (performance review at 3 months; extension possible beyond a year)

Work Schedule: Generally M-F, 8/9 am to 5/6 pm; would consider later shift as well; weekend work or OT requested occasionally

Work Arrangement: Remote

Position Summary: The Medical Fact Checker (Medical Writer III) is responsible for verifying the accuracy of medical claims in promotional and marketing materials, ensuring compliance and precision.

Background & Context:

• Contractor role primarily focused on fact checking medical claims against published sources for pharmaceutical marketing materials.
• Works within our organization's in-house advertising agency alongside medical writers and editors.
• Fast-paced environment, balancing multiple deadlines with accuracy and compliance.
• Remote-friendly role; minimal travel required.

Key Responsibilities:

• Proofreads and edits pharmaceutical marketing, health education, and corporate materials for spelling, punctuation, and grammar errors; format/style inconsistencies; and sense and clarity.
• Aligns projects with brand standards and corporate style.
• Ensures projects comply with applicable industry and FDA regulations.
• Verifies Medical/Regulatory/Legal feedback has been properly implemented.
• Notates and communicates any edits and content queries in a clear, concise manner.
• Fact checks medical claims against published sources and creates annotated reference documents.
• Assists with project submissions using Veeva Vault PromoMats platform.
• Collaborates with cross-functional colleagues to deliver targeted, high-quality work.
• Attends kickoff, status, and other job-related meetings.
• Provides editorial leadership for assigned accounts, taking ownership and overseeing projects from concept to completion.
• Occasionally assist in downloading and organizing references from Veeva PromoMats.
• Support process improvement and maintain organizational accuracy across projects.
• Ensure compliance with our organization's standards and FDA/OPDP regulations.

Qualification & Experience:

• Exceptional medical proofreading and editing skills, including content referencing.
• Command of AMA 11th edition style.
• Experience fact checking and annotating medical claims.
• Familiarity with FDA regulations for promotion of prescription drugs.
• Fluency in review of digital/interactive/tablet and print tactics targeted toward a variety of audiences, including medical professional, consumer, and corporate.
• Relentless attention to detail, but able to look at a project, or series of projects, holistically.
• Ability to review for language (spelling, grammar, consistency) and design (colors, formatting, spacing, line wraps, etc.).
• Strong time management skills; able to work quickly without sacrificing accuracy.
• Proactive and able to prioritize, research, and problem-solve without guidance.
• Approachable demeanor; positive attitude; collaborative, diplomatic communication style.
• Proficient in Adobe Acrobat Professional and Microsoft Word.
• 3-5 years of pharmaceutical advertising editing experience.
• Experience submitting projects via Veeva Vault PromoMats a definite plus.
• Bachelor's degree in a medical or scientific field (Biology, Chemistry, etc.) preferred.
• PhD candidates may also be considered.