Public Works Administrative Technician

Public Works Administrative Technician

Hiring Range: $30.58/hour - $38.23/hour (Depending On Experience)

Salary Range: $30.58/hour - $45.88/hour

The Town of Vail is seeking an experienced, detail-oriented Administrative Coordinator to support the Public Works Department, including Transportation, Engineering, Streets, Parks, Facilities, Landscaping, and Art in Public Places (AIPP).

This vital role provides high-level administrative and financial support, manages purchasing and payroll processes, oversees departmental programs, and serves as the first point of contact for employees and the public. If you thrive in a fast-paced, service-oriented environment and enjoy supporting a team that keeps our town running, we want to hear from you!

Essential Duties and Responsibilities:

Administrative & Financial Support

Administer all purchasing activities, systems, and procedures; ensure compliance with Town policies.
• Maintain and monitor department budgets and cost coding; research and resolve billing disputes.
• Reconcile purchasing cards and manage confidential personnel files and personnel action forms.
• Coordinate annual distribution and tracking of department employee bonus cards.
• Support payroll and timekeeping systems and assist with Work Order program tracking.
• Act as department liaison for finance, payroll, purchasing, and records systems (LaserFiche).

Program & Asset Management

• Manage uniform and safety boot program for full-time and seasonal employees, including ordering, inventory, and vendor coordination.
• Administer Snow Plow Permitting program and ensure documentation and insurance compliance.
• Manage AIPP Memorial Bench program, including placement, renewals, compliance, and mapping.
• Coordinate Special Event Banner program, including logistics, inventory, and vendor coordination.
• Serve as AT&T account administrator for ~31 department phones; oversee upgrades and troubleshooting.

Office & Customer Service Management

• Oversee day-to-day office operations, reception, phones, radio communications, and correspondence.
• Provide excellent customer service to the public, Town staff, vendors, and contractors.
• Assist with seasonal onboarding, uniforms, personnel action forms, and welcome process.
• Support planning and coordination of department events, meals, and special functions.

Other

• Support Town-wide events and employee functions.
• Follow Town of Vail safety and environmental practices.
• Perform other duties as assigned.

Vail is a guest service oriented and resort destination community. We realize that to set the standard for world-class alpine resorts, our employees make all the difference! That is why we are looking for passionate individuals who strive for excellence in all that they do. Qualified applicants must have strong verbal communication skills & pride themselves in providing the best guest service.

Knowledge, Skills and Abilities

• Exceptional organizational skills and attention to detail.

• Ability to multi-task and prioritize in a fast-paced environment.

• Strong written and verbal communication skills.

• Excellent customer service and relationship-building skills.

• Ability to maintain confidentiality and handle sensitive information.

• Proficiency with MS Office (Word, Excel), payroll/timekeeping systems, purchasing software, and records management platforms (LaserFiche preferred).

• Self-motivated, dependable, and able to exercise sound judgment.

Education, Experience and Certificates

• High school diploma or equivalent required; associate's degree in business, accounting, or a related field preferred.

• 3-5 years of administrative experience required.

• Experience supporting payroll, purchasing, or finance preferred.

• Valid Colorado driver's license and acceptable driving record.

The Town of Vail is a values-based culture that is nurtured by our employees' strong desire to foster teamwork, take ownership in Vail's future and an overall pride for serving their community. To find out more about our community, please visit our website www.vail.gov and click on Vail Information.

If you're ready to make an impact and be part of a dynamic team, apply today for immediate consideration.