Academic Program Coordinator
Job Summary
PLEASE NOTE: THE POSITION IS LOCATED IN FRESNO, CA. Duration through June 30, 2026.
Combination of on-site work on campus and in local schools. This position will oversee programming for the Caruthers Unified School District Junior Doctors Academy and Doctors Academy. They will work closely with staff and students at Caruthers Elementary School and Caruthers High School. Must have reliable transportation.
Under the supervision of the Program Supervisor, the Academic Program Coordinator (Temporary) will provide short-term coordination and continuity support for the Doctors Academy (high school) and Junior Doctors Academy (middle school) in Caruthers through June 30, 2026. This role is designed to support existing program operations during a defined coverage period and focuses on implementing established activities, supporting student advising needs, maintaining key partnerships, and ensuring day-to-day program continuity across participating sites. This is an in-person position, providing support to the students in Caruthers 3-4 days a week and team meetings in Fresno 1-2 days a week.
The ideal candidate will be comfortable stepping into an established program, quickly learning systems and processes, and maintaining momentum through the end of the academic and program cycle.
The successful candidate will have experience working with K-14 students in college and career readiness or health pathway programs, strong organizational skills, and the ability to manage multiple priorities in a dynamic, student-centered environment.
Key Responsibilities
Program Coordination & Implementation
- Coordinate and support the implementation of existing Doctors Academy Program curriculum and activities in alignment with established program goals and timelines.
- Organize program activities including workbased learning experiences, collegegoing field trips, enrichment activities, and summer programming.
- Support logistics for regional events, conferences, and clinical exposure activities.
- Monitor program activities to ensure smooth operations across participating sites.
Student Advising & Support
- Provide academic and collegegoing advising support to participating students, both individually and in groups.
- Collaborate with schoolsite staff to track student academic progress and identify support needs.
- Assist with academic support planning, probationary meetings, and student retention efforts.
- Communicate with students and families to support program participation, academic success, and postsecondary access.
Data Tracking & Reporting
- Maintain accurate documentation of student participation, contacts, and program activities.
- Utilize established systems and procedures to track student outcomes and program metrics.
- Assist with preparation of routine program reports and data summaries for internal and external stakeholders.
Outreach & Partnerships
- Support ongoing outreach and recruitment efforts using existing strategies and materials.
- Maintain established relationships with K-12 schools, higher education partners, and community organizations.
- Coordinate meetings and communications with partners and stakeholders as needed.
Administrative & Department Support
- Assist department leadership with coordination of student staff, volunteers, or temporary staff as needed.
- Support departmental events, meetings, and related program activities.
- Perform other duties as assigned in support of Doctors Academy and departmental priorities.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF Fresno is a regional campus of UCSF School of Medicine located in California's Central Valley and the Department of Undergraduate Medical Education (UME) is the administrative unit that oversees the Office of Health Career Pathways (OHCP). The OHCP was established to provide programs and services that lead to student academic success and exploration of research and health careers, as well as better coordinate and increase the success of existing health pathway programs at UCSF Fresno. UME provides services for 100 or more third year students from UCSF as well as 300 or more visiting 4th year medical students for clerkship rotations. UCSF Fresno has several accredited Residency & Fellowship programs under the auspices of Graduate Medical Education. The UCSF Fresno UME Office is responsible for implementation of all strategic directives for medical education at the Fresno campus and for ensuring that those who serve undergraduate student learners are actively engaged in the highest quality learning and teaching environment with a strong commitment to diversity and UCSF's PRIDE values. Required Qualifications
- Bachelor's degree in education, public health, social sciences, or a related field, or an equivalent combination of education and relevant experience.
- Experience advising or supporting K-12 and/or collegelevel students, particularly those from underrepresented or educationally disadvantaged backgrounds.
- Working knowledge of college preparation pathways, admissions processes, and financial aid basics.
- Experience working with diverse student populations; demonstrated cultural competence and commitment to educational equity.
- Strong organizational and timemanagement skills with the ability to prioritize multiple tasks and deadlines.
- Effective written and verbal communication skills.
- Ability to build and maintain positive working relationships with students, families, school personnel, and community partners.
- Valid driver's license and reliable transportation.
Preferred Qualifications
- Master's degree in Education, Public Health, School Counseling, or a related field.
- 3-5 years of experience working with K-14 student populations in academic support, advising, or pathway programs.
- Familiarity with K-12 and higher education systems (UC, CSU, community colleges) and graduation/admissions requirements.
- Knowledge of youth and adolescent development, including challenges faced by firstgeneration, lowincome, and underserved students.
- Experience supporting outreach or recruitment efforts for educational programs.
- Experience using student tracking systems or databases for reporting and documentation.
- Pupil Personnel Services (PPS) Credential.
License/Certification Driver's license About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20 For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Job Code and Payroll Title 004536 K to 14 ACAD PREP SPEC 4 Job Category Education, Professional and Managerial, Temporary Employment Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Employee Class Temporary Employment |
University of California - San Francisco Campus and Health
Dec 17, 2025