Program Assistant

We have an exciting opportunity for a part-time temporary Program Assistant, International Affairs and Science Diplomacy in Washington DC. The Program Assistant will support the AAAS international affairs and science diplomacy team, which are focused on developing and advancing international institutional relationships, advancing the internationalization of AAAS, and providing leadership in science diplomacy through its Center for Science Diplomacy. The Program Assistant will contribute to activities oriented to fostering collaboration and communication between the scientific and international affairs communities and elevating the role of science in foreign policy.

Working under the supervision of the Director of International Affairs and Science Diplomacy, the Program Assistant will support science diplomacy training courses and outreach events; assist with meetings, events, and delegation visits abroad; aid with publications for the online journal Science & Diplomacy; and provide administrative support for international affairs and science diplomacy activities.

Help us ignite the next era of science.

What You'll Do

• Assist with the development, organization, and execution of science diplomacy training courses.
• Support the Center's Science & Diplomacy online journal editorial team with processing submissions and helping with the journal's Conversation series.
• Contribute to logistical aspects of Center-led convenings, including invitation lists, communication with speakers/visitors, and working with AAAS operational teams.
• Support and assist in the preparation for meetings and outreach events with institutional partners, international organizations promoting scientific collaboration, and representatives of other countries.
• Help prepare internal briefing and background documents.
• Aid with the distribution of program newsletters and reports.
• Support administrative functions of office, including updating contact databases.
• Contributes to other team activities as needed.

Minimum Requirements

• 0-2 years of experience working in science diplomacy or international affairs; previous undergraduate courses in international relations or science preferred.
• Excellent written and oral communication skills in English.
• Strong computer skills (MS office, word processing).
• Outstanding organizational skills and attention to
• Excellent interpersonal and cross-cultural skills
• Intuitive ability to anticipate needs of staff, strong level of professional tact
• Strong team player who collaborates effectively across departments
• Self-starter that can work independently and enjoys working on projects with colleagues

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by December 17, 2025. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $45,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

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The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

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