Academic HR Analyst

The Department of Medical Microbiology and Immunology is a research academic department located within the School of Medicine on the Davis Campus. Under supervision of the CAO, this position provides daily analytic support for the Department of Medical Microbiology and Immunology's Academic resource activities as the point of contact to the Central and Dean's Offices. This position manages all personnel/payroll for Academic and Student Employees and requires extensive analytical skills to keep up with everchanging School, Campus, University, Federal and State employment policies. The incumbent works in personnel/payroll systems for UCDH and UCD Campus, each with unique policy and procedure requirements and processes. (UC Path, Cognos, Ecotime, MIV, Aggie Service and Recruit). This position serves as the Timekeeper for the Biweekly and Monthly Payroll Cycles for Academic, Staff and Student Employees in Ecotime. Responsible for entering timely updates in UC Path including calculating pay lines for Faculty paid above the DHHS Cap. The incumbent manages all Academic personnel and student actions in the department. Works closely with CAO, Research and Finance Managers for budgeting all FTE salary and benefit expenses in Aggie Enterprise Planning for all funds. Manages, coordinates and updates the academic dossiers in MIV. Prepares the Annual Eligibility List for academic actions. Plans and develops an annual calendar allowing sufficient time to ensure Dean's Office deadlines are met and is the point of contact to daily, weekly, monthly ensure updates are in the payroll record of any new salary scales or updated requirements to ensure employees are paid correctly and on time. Ensures department procedures are in compliance with the Annual Call requirements from the Office of the Provost. Develops and prepares materials for Faculty, Student and Academic appointments; Academic Appraisal, Merit and Promotion dossiers for all Academic Series at the department level. Supports Faculty and Academic Search Committees. This position is designated as a confidential position.

Apply By Date: December 29, 2025 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent work experience or training
• Work experience in same type of position where analysis and attention to detail were perform successfully
• Knowledge and skills in HR practices, laws, and regulations/policies
• Knowledge and experience to post transactions after analyzing information
• Demonstrated ability to work independently and as a member of a team to achieve common objectives.
• Demonstrated experience/ability to use Mathematical skills to perform payroll and general accounting calculations.
• Demonstrated communication skills - writing and verbal.
• Knowledge of correct spelling, grammar, and excellent proofreading skills to produce documents, memos and letters independently
• Skill to evaluate information and recommend appropriate solutions.
• Initiative to locate and utilize campus resources in solving complex personnel and payroll problems.
• Ability to demonstrate initiative and exercise independent judgment.
• Ability to perform multiple assignments, meet deadlines, and maintain a high level of productivity.
• Experience with various computer applications: word processing, spreadsheets, email, web applications, and databases.
• Ability to learn new computer applications as needed.
• Critical thinking and applied problem-solving skills to research and analyze complex and/or differing information and/or problems related to all personnel activity in an objective manner.
• Analytical, problem solving and decision-making skills to recognize problems and define issues, and ability to implement solutions.

Preferred Qualifications

• B.S. or B.A. or 3+ years equivalent work experience and familiarity with Academic Personnel
• Experience in an academic department and experience with Academic Personnel
• Familiarity with an academic department

Key Responsibilities

• 40% - Support for Academic HR actions
• 35% - Academic Personnel
• 20% - Budget and Finance
• 5% - Support

Department Overview

The Department of Medical Microbiology and Immunology is a research and academic department located within the School of Medicine on the Davis Campus.

Department Specific Job Scope

As a Member of the Business Team:
-Serves as the Timekeeper in Ecotime for all employees in the Biweekly and Monthly Payroll Cycles
-Lead of all actions for non-staff titles or Academic and Student titles employed in the Department
-Lead for the preparation of academic dossiers in MIV per the Academic Personnel Cycle July to June including anticipating the upcoming cycle of academic advancement by Merit or Promotion and preparing the Calendar for the anticipated Packets
-Participates in the Budget Cycle by tracking salary expenses for personnel
-Participates in the preparation of the Appendix IIs for Faculty every winter for the upcoming Fiscal Year
-Tracks all Academic and Staff employees records are correct in UC Path for personnel details, salary and payroll distributions
-Timely processes hires and corrections to the Payroll and Personnel Software UC Path by placing a Ticket in Aggie Service; timely follows up all issues to resolution
-Uses Reports from Aggie Enterprise and Cognos for all tracking
-Prepares funding entries for Graduate Students in Banner as needed
-Monthly and weekly checks the Payroll Cognos Reports to confirm expenses
-Enters Funding Updates into UC Path including calculating pay lines for Faculty paid above the DHHS Cap Monthly
-Participates in Labor Relations actions as a resource to Supervisors in conjunction with Labor Relations and the CAO
-Submits requests for Visas to SISS in iGlobal including drafting documents for signature per policy
-Lead for creating and posting Search Plans for Academic positions using Recruit
-Serves as the key custodian

POSITION INFORMATION

• Salary or Pay Range: $30.60-$53.68
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: ACAD HR ANL 2
• UC Job Code: 007714
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Day M-F
• Location: Tupper (TUPPERHAL)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to work under pressure, adapt to changing priorities and produce quality and quantity of work. Must be able to adjust hours to accommodate personnel and payroll deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks