Travel Coordinator

Prime Time Healthcare
vision insurance, paid holidays
United States, Nebraska, Omaha
18010 Burt Street (Show on map)
Jan 16, 2026
The Travel Coordinator is responsible for coordinating and organizing travel accommodations for healthcare professionals. This role requires someone who is comfortable communicating on the phone with clinicians, highly organized, and eager to jump in, improve processes, and keep things running smoothly. The ideal candidate is a fast learner, a go-getter, and thrives in a detail-driven, high-volume environment. Responsibilities Organize and manage travel requests including booking flights, hotels, rental cars, and other housing accommodations Communicate regularly with traveling healthcare clinicians via phone and email to confirm, adjust, and resolve travel needs Manage and prioritize multiple inboxes while maintaining organization and timely responses Handle travel emergencies related to flights, housing, or transportation during the duration of a traveler's contract Research and negotiate lower rates for travel and housing options Track, organize, and reconcile travel expenses and receipts using Excel Maintain accurate travel records and provide travel statements and itineraries Work closely with the Accounts Payable team to ensure proper receipt submission and expense processing Identify opportunities to improve travel processes and take initiative in implementing solutions Perform other duties as assigned Skills & Traits We're Looking For Comfortable and confident communicating on the phone with healthcare professionals Highly organized with the ability to manage two email inboxes efficiently Strong attention to detail, especially with receipts, expenses, and documentation Process-oriented mindset with a passion for fixing inefficiencies and improving workflows Self-starter and go-getter who takes ownership of their work Ability to learn quickly and adapt in a fast-paced environment Excellent time management and prioritization skills Strong verbal and written communication skills Reliable and accountable Qualifications High school diploma or GED required Excel experience required Industry experience preferred Experience with expense tracking, receipts, or accounts payable coordination is a plus Benefits Family-focused, fun atmosphere Concierge services Outside vendors for convenience (car detailing, massage, chiropractor) Paid volunteer hours Health, dental, and vision insurance Paid maternity and paternity leave 8 paid holidays (including your birthday) PTO Company events and quarterly outings