Admissions / Payroll Coordinator

This full-time administrative role supports admissions operations within a Health Care Center while also coordinating biweekly nursing payroll. The position plays a key role in maintaining census targets, managing referrals, verifying insurance, and serving as a liaison with hospitals, insurance providers, and internal clinical teams.

Key Responsibilities

• Coordinate admissions for short-term rehabilitation and long-term care

• Manage referrals, medical records, admission packets, and required documentation

• Verify Medicare and commercial insurance eligibility and benefits

• Respond to admission inquiries within one hour, working closely with hospital discharge planners, social workers, families, and prospective residents

• Develop and maintain relationships with hospital discharge planners and other referral sources

• Monitor hospitalized residents and coordinate discharge planning

• Coordinate room readiness with Facilities and Environmental Services

• Serve as liaison with Medicare Advantage and HMO/PPO plans, including authorizations, benefits verification, case management updates, and family communication

• Process and approve biweekly nursing payroll

• Serve as backup for quarterly Payroll-Based Journaling submissions

• Maintain and update Plan-of-Care schedules

• Order office supplies and manage administrative support needs

• Distribute mail and maintain resident census and registers