Central Maintenance Administrator

The Central Maintenance Administrator is a management position responsible for the planning, coordination, and execution of maintenance programs for all regional parks in the NOVA Parks' system. The Central Maintenance Administrator is responsible for the management of the Central Maintenance facility, including employees, vehicles, equipment, and materials. Work is performed under the general direction of the Director of Park Operations. Considerable latitude for independent judgment and action is provided. Annual performance goals will be set for the Central Maintenance Administrator.

Hiring Salary Range: $93,710.40 - $107,708.48

ESSENTIAL FUNCTIONS (with illustrative examples of work)

Manage personnel:

• Plan, direct, and control the work of Central Maintenance employees in the maintenance of park facilities, grounds, vehicles, and equipment.
• Determine workload, assign priorities, schedule employees, and allocate resources.
• Maintain attendance records, approve leave, and authorize payment of wages.
• Prepare various personnel and administrative reports, including employee performance appraisals.
• Develop performance goals and objectives and evaluate employee performance against those standards.
• Develop and implement training programs for employees.
• Analyze and resolve employee work problems through application and interpretation of Personnel Policies.
• Select applicants, interview, and recommend applicants for regular, full-time employment.
• Ensure adherence to fair and equitable employment practices.
• Promote high levels of work performance and employee morale.

Plan, coordinate, and execute maintenance program:

• Plan, assign, and direct maintenance projects including construction and repair of facilities and buildings.
• Administer and maintain a Computer Maintenance Management Software (CMMS) system for work-orders, preventive maintenance tasks, equipment inventory, history, and reporting.
• Coordinate regular training on CMMS system, including SOPs.
• Prepare work-in-progress reports for management review.
• Communicate with operations personnel on progress and changes in project status.
• Plan, assign, and direct repair and maintenance of utility systems such as electrical, heating/cooling, and plumbing.
• Assist with coordination and oversight of contractors for work in parks.
• Plan, assign, and direct repair and maintenance of vehicles, small engines, and heavy equipment.
• Develop and implement plans and procedures for continuous inspection of facilities, structures, equipment, and grounds to measure conformance to specifications and established standards.
• Maintain, monitor, and enhance preventive maintenance programs.
• Keep abreast of construction industry standards and relevant state codes/laws.
• Coordinate agency-wide snow removal coverage.
• Assist with coordinating work projects that support NOVA Parks businesses to include, but not limited to light shows, batting cages, waterparks, special events, spring cleanups, etc.

Develop and manage budget:

• Prepare and recommend annual budget for Central Maintenance.
• Interpret and apply NOVA Parks' policies and procedures to meet personnel, budget, property management, and general service needs of NOVA Parks.
• Execute and monitor operating budget to ensure sound fiscal management.
• Collaborate with field staff on seeking and evaluating landscape maintenance contract work, including tree and invasives removal.
• Assist with pricing recommendations for park projects.

Manage Central Maintenance facility:

• Ensure sufficient material and equipment inventories.
• Conduct periodic inventory counts of materials, vehicles, and equipment.
• Apply and interpret safety standards and ensure compliance.
• Ensure security of Central Maintenance facilities and assets.
• Inspect Central Maintenance facilities, equipment, and grounds for hazards and for adherence to NOVA Parks standards.
• Oversee grounds/facility maintenance.
• Identify maintenance problems and hazards, implement corrective actions, or refer to Risk Manager.
• Operate various equipment as needed and perform related work including manual labor.
• Maintain knowledge and skill sufficient to assist in trades work such as electrical, plumbing, and HVAC.

Perform administrative duties:

• Develop short- and long-term goals and recommend operating objectives and goals, strategies, and implementation plans.
• Investigate accidents, thefts, vandalism, and other violations and file appropriate reports in a timely manner.
• Process invoices, receipts, and purchase orders through web-based accounting software.
• Collaborate with Planning Department on project planning.
• Coordinate the procurement, titling, and tracking of vehicles, equipment, materials, and services.
• Coordinate maintenance training calendar and track participation.
• Oversee asset management in CMMS to ensure consistency and use.
• Prepare and maintain various personnel and administrative reports and records.
• Analyze work efficiency and initiate improvement methods.
• Oversee Maintenance Roundtable Committee.
• Maintain thorough and accurate records of repairs, preventive maintenance, and servicing through CMMS.
• Advise park management and maintenance on solutions to park maintenance problems.

REQUIRED QUALIFICATIONS (minimum)

Education: Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor's degree in a related field.

Physical: Manual work with strength and dexterity necessary to perform all required tasks, including lifting, stooping, bending, and working in tiring and uncomfortable positions in outdoor and maintenance shop settings; and will perform heavy manual labor in all weather conditions, lift and move items equal to or greater than 80 pounds, climb ladders, use various hand tools, and operate various mechanical equipment.

Experience: Five years of progressively responsible experience in maintenance, with at least three years of staff supervision, preferably park maintenance, or any equivalent combination of education, training, or experience which provides:

• Considerable knowledge of the methods and practices involved with construction and repair of facilities, structures, and equipment.
• Sufficient knowledge of the trades to plan and supervise work.
• Considerable knowledge and experience in personnel management.
• Considerable knowledge of utility systems (plumbing, electrical, mechanical) repair and maintenance.
• Considerable knowledge of materials and equipment used in construction and park maintenance.
• Considerable ability to troubleshoot, identify, isolate, and initiate repairs to a variety of maintenance problems.
• Considerable ability to adapt available resources to solve problems or initiate repairs.
• Considerable ability to read and understand blueprints and other technical manuals.
• Considerable knowledge of potential hazards and safety precautions involved.
• Considerable ability to communicate clearly and effectively with ability to prepare and present accurate reports.
• Ability to review and analyze expenditures to determine appropriate budgets.
• Ability to maintain knowledge of current trends and practices in the park maintenance field.
• Considerable knowledge of personal computers and various software applications.
• Ability to interpret and explain NOVA Parks policies, rules, and procedures.
• Ability to deal effectively with the general public, private vendors, and other employees.
• Possession of or ability to obtain and maintain a driver's license with safe driving record; ability to obtain CPR and basic first aid certifications; possession of or ability to obtain special licenses as required.
• Availability for call-in emergency situations.
• Regular and predictable attendance is an essential function of the position.

Duties and responsibilities are designed to be the essential elements of the job. They do not preclude the performance of related, or even unrelated, jobs which may be necessary to properly and efficiently complete all work assignments. NOVA Parks reserves the right to amend job specifications to meet current needs. Benefits: This position is a benefit eligible position. Benefits include medical and dental insurance, life insurance, long-term disability, retirement plan, and more.

Testing: The Central Maintenance Administrator position is classified as a safety sensitive position. Candidates for full-time, safety sensitive positions must submit to a pre-employment drug screening and achieve a negative result as a condition of employment.

It is the policy of the Northern Virginia Regional Park Authority to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-352-5900 and ask for the Human Resources Department for assistance.

PI282888907