Material Mgmt Specialist II

The primary function of this position is to assist the Quartermaster the Logistics Section of the Resource Management Bureau with purchasing, stocking, order fulfillment and inventory tracking of all uniforms and equipment used by the department. The position is housed within the Quartermaster Section of the Resource Management Bureau at Fairfax County Public Safety Headquarters.

• Assist the Quartermaster in supervising the Quartermaster Section, which supplies uniforms and other necessary items provided to members of the department
• Responsible for receiving, storage and issuance of supplies, and equipment
• Audit and analyze inventory to ensure availability and minimize cost
• Assist with purchasing using a P-card or through purchase orders to secure necessary equipment
• Responsible for moderately complex inventory accounting
• Contact vendors to expedite and coordinate deliveries and resolve discrepancies
• Utilize Fairfax County's Enterprise Resource Planning (ERP) system and the Quartermaster Section's proprietary inventory management software to order, stock, maintain detailed purchasing, receiving, and issuing records of all inventories
• Assist with customer service at the front counter by helping officers get clothing items, providing guidance on uniform requirements, placing orders for officers who need non-stocked items, measuring officers for new ballistic vests, and helping coordinate the work of the Police Apprentice assigned to the section
• Manage the uniform dry-cleaning needs of the department
• Assist the Quartermaster in running the section and providing leadership and guidance to Police Apprentices and contract employees
• Use MS-Excel and other programs to track inventory and equipment usage
• Manage inventory and purchasing supplies related to the Electronic Control Weapons (ECW) program
• Work with vendors and the Department of Procurement and Material Management (DPMM) on procurement related tasks

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Assists with on-the-job training of lower level employees;
• Serves as lead worker in the automotive parts shop;
• Maintains records and prepares special and periodic reports;
• Determines what parts to stock, in what quantities, and where parts should be shelved using inventory management principles;
• Inspects receipts and enters them into the inventory management system;
• Conducts physical inventories and reconciles and reports differences;
• Enters stock issues using the automated inventory management system and/or the fleet management system;
• Interacts with operational staff (mechanics, repairmen, and supervisors) to determine parts requirements and shop supplies needed by the facility;
• Issues parts and shop supplies to meet facilities operation requirements utilizing computer systems and parts catalogs;
• Establishes working relationships with suppliers to facilitate obtaining parts and supplies for operational needs;
• Routinely orders parts, tires, fluids, and shop supplies from contracted vendors;
• Identifies appropriate vendor source if no contract is currently available for non-stock or non-routine parts and shop supplies, and seeks the contract that best meets the needs of the county (in terms of price, service, availability, etc.);
• Uses the county's procurement system to order needed stock and non-stock parts and supplies.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge and understanding of contracting processes and contracts;
• Knowledge of the parts requirements for a wide-variety of vehicles (automobiles, trucks, specialty vehicles, fire and rescue vehicles, etc.);
• Knowledge of current procurement and inventory management practices and policies;
• Knowledge of and experience with automated procurement, inventory management, and fleet management systems;
• Ability to maintain accurate records and prepare reports;
• Ability to perform tasks which include lifting, stooping, bending, and working in tiring and uncomfortable positions;
• Ability to recognize a wide variety of automotive, truck, and other parts and equipment;
• Ability to use and understand automotive, truck, and other parts catalogs;
• Ability to operate a computer and keyboard;
• Ability to maintain good interpersonal relationships;
• Ability to operate a motor vehicle and a forklift.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education; and three years of experience procuring or issuing and receiving equipment or performing accounts payable functions.

CERTIFICATES AND LICENSES REQUIRED:
Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, driving record check, pre-employment medical evaluation, and polygraph exam to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Prior experience with inventory management systems and knowledge of law enforcement-related uniform, equipment, and clothing alteration. Experience researching and developing product requirements, specifications and obtaining vendor quotes. Experience working with procurement contracts and vendors. Experience purchasing, receiving, and invoicing warehouse/stockroom items. Forklift safety certification, or the ability to obtain the certificate within 6 months. Excellent computer skills and proficient in the Microsoft Office Suite (i.e., Word, Excel, and Outlook).

SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY.

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