Residency and Fellowship Program Administrator - 138757

The Viterbi Family Department of Ophthalmology and Shiley Eye Institute comprises over 50 faculty physicians and scientists, 12 resident physicians, 13 post-doctoral physicians and scientists, and over 200 staff with six divisions - Glaucoma, Retina, Cornea & Refractive Surgery, Pediatrics, Oculoplastic, and Neuro-ophthalmology. In addition, clinical services are provided at the Shiley Eye Center, Ratner Eye Center, UCSD Health Sciences (UCSDHS), Hillcrest ambulatory center, and the Veterans Administration (VA) Hospital. The Department of Ophthalmology has the largest single outpatient clinic at the University of California, San Diego, with over 110,000 visits annually. Additionally, over 5400 surgical cases are performed.

Independently administrate the Department of Ophthalmology Residency and Fellowship Programs using resources and systems in consultation with the Program Director(s) to assure an effective and compliant educational experience for residents and Fellows. Act as liaison with other School of Medicine and Medical Center Departments, UCSD Graduate Medical Education, Medical Board of CA, UCSD International Center, and national accreditation organization (ACGME/RRC/AUPO), Association of University Professors of Ophthalmology (AUPO) accreditation organization. Manage 30+ residents/fellows in various stages of the program (incoming residents, continuing residents, chief residents, international research clinical fellows, division fellows, and PGY1 joint program residents).

Under the general supervision of the Program Director(s), the Residency and Fellowship Administrator facilitates the annual recruitment process for more than 700 applicants and coordinates over 55 interviews annually using the San Francisco Match (SFMatch). This includes receiving, screening, evaluating, coordinating day's events, meals & activities, and scheduling interviews with Selection Committee within a three to four month recruitment period. Participates in the curriculum and planning of resident education. Responsible for managing the didactic Noon Conference Lectures and the Core Lecture Series. Responsible for all components of MedHub, a hospital wide Residency

Management System that includes: complex schedules, evaluations, work hours, etc. Design and generate monthly and ad hoc reports for statistical and administrative use. Responsible for managing the annual recruitment process using the San Francisco Match (SFMatch). Responsible for coordinating and planning all meetings, events and conferences.

Independently manage the program budget to include reconciliation, travel, purchase orders, recharges and reimbursements. Manage the annual Resident Education Stipend and report to the Associate Dean of Graduate Medical Education. Serve as liaison between the Office of Graduate Medical Education, UCSD residents, faculty, affiliated institutions, community physicians, and other agencies. Act on behalf of Director as needed.

Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.

• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.

• Full knowledge of all American Council on Graduate Medical Education & Accreditation Council requirements, postgraduate residency training and continuing medical education.

• Knowledge of residency training program administration and requirements (Medical Staff Administration, Office of Student Affairs, VA Medical Center) including residency review committee requirements.

• Demonstrated skill in setting up and maintaining filing systems for rapid/easy material retrieval by self and others.

• Thorough knowledge of phone system including conferencing, transfer functions, and making multi-international calls.

• Demonstrated knowledge and proficiency with MedHub software and Central Application Service (CAS).

• Knowledge of ophthalmological and other medical terminology.

• Experience with program and curriculum development and the expansion of existing programs

• Knowledge of UC campus-wide and medical center departments and their activities. Knowledge of UCSD policies and procedures, preferably purchasing, travel, personnel, and accounting procedures.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace