New

Operations Coordinator

Vaco
$20.00 - $24.00 / hr
401(k), retirement plan
United States, Florida, Miami
Mar 18, 2026
Vaco is hiring an Operations Coordinator Location Miami, FL Compensation: $20-$24/hour BOE The Operations Coordinator will report to the COO and assist with tasks related to multiple operational and administrative functions including facility operations, property control, purchasing, security, as well as supervise two building facility staff member Operations/Facility Oversee and meet daily with the Building Manager and Building Services Manager to go over daily tasks, reports and deadlines Oversee Security operations Liaison between Property Manager, contractors and organization during construction period ensuring clearance and communication needed Maintain a safe and secure environment throughout the building/property. Any safety issues must be brought to the attention of the COO and Property Manager immediately. Manage building emergency management plan, hurricane and disaster plan Respond to any mechanical, medical or police emergencies and assist as needed in a timely manner. Supervise all moves, deliveries and check on the status of all unit owner construction, to ensure that all work is progressing smoothly and in accordance with property guidelines and regulations, reporting any damage to common areas immediately to the Property Manager Manage requests for COIs for all related events, on or offsite Administrative Provide back up administrative support to COO and CEO Support administrative needs of HR and Finance including but not limited to interview, scheduling, background checks, grant compliance paperwork, etc. Maintain organizational calendar, including internal events and functions as well as external rentals and usage Coordinate use of meeting rooms by external organizations and internal staff and manage rental program Track and reconcile Operations budget Manage and maintain inventory and ordering of office supplies Staff front desk to welcome and assist office visitors and callers with general information or connect to staff Manage and keep logs of all shared office and AV equipment (i.e. phone system, main copier, postage machine, laptops, computer equipment); coordinate service and repairs; train and support staff (and guests as needed) Daily management of mail to ensure staff documents are sent and mail received is distributed to appropriate staff; handle courier requests as needed and log to ensure accurate accounting charges As appropriate, assist other departments and work as a member of interdepartmental teams to ensure the effective and efficient operations Skills/Experience: 3+ years within an office administrator role Bilingual (Spanish) preferred not required Extremely organized Proactive and anticipates needs Strong problem-solver High attention to detail Comfortable acting as a coordinator / middle person Strong ability to multitask and follow up on projects and schedules Exceptional communicator both written and verbal Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.