Staffing Coordinator

Spectraforce Technologies
United States, Illinois, Deerfield
May 05, 2026
Position Title: Staffing Coordinator Work Location: Deerfield, IL, USA 60015 Assignment Duration: 5+ months Work Schedule: Normal business hours Work Arrangement: Hybrid (3 days onsite, flexible) Position Summary The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. Background & Context In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team, which is based across a number of sites, providing onsite and remote support. Key Responsibilities * Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes. * Work with hiring managers and candidates to secure interview availability and respond to queries. * Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics. * Contribute to a first class, candidate experience and act as the face of the organization's Talent Acquisition team when meeting and greeting candidates. * Send and track candidate assessments. * Support Recruiters in reviewing and producing offer letters and employment agreements. * Play an active role in supporting candidates through post-offer processes to contribute towards a positive onboarding experience. * Proactively build positive relationships with internal and external stakeholders. * Manage candidate expenses and purchase order generation. * Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter. * Participate in continuous improvement projects. Qualification & Experience * Bachelor's degree or equivalent * 1-3 years' experience in a Coordination role ideally within an onsite or in-house team * Experience with Applicant Tracking Systems and administrative tools * Proven expertise with complex and high-volume scheduling * Excellent communication skills (verbal and written) * Outstanding organizational skills and attention to detail * Experienced user of Outlook, Excel, Word, PowerPoint * Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships * Expertise within recruiting tools and technologies * Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support * Experience within Human Resources preferred Additional Information Is a bachelor's degree Required? no How many years of recent experience does this person need to have? 1 year of experience with scheduling - internship, part-time, or student graduating in May with interest in HR considered.