Deputy Administrator - HHS - Office of Finance

The Deputy Administrator - HHS - Office of Finance serves as a senior financial and administrative leader, reporting to the Administrator of the Office of Finance. This position provides direct fiscal and operational oversight for the Office of Aging Services and the Office of Community Connections, while also leading financial coordination and supervision of fiscal functions across Behavioral Health, Developmental Disabilities, Early Intervention, Drug & Alcohol, and Public Health programs.

This role is responsible for ensuring enterprise-wide financial integrity, regulatory compliance, and strategic alignment of fiscal operations across multiple funding streams, including federal, state, and county sources. The Deputy Administrator partners closely with the Administrator to design and implement standardized financial processes, drive operational efficiencies, and strengthen fiscal governance across the department.

1. Strategic Financial Leadership

• Partner with the Administrator of the Office of Finance to establish and implement a unified financial strategy across all program offices.
• Lead the development of standardized fiscal policies, procedures, and internal controls across divisions.
• Identify and implement process improvements to enhance efficiency, transparency, and accountability.
• Provide high-level fiscal analysis to support executive decision-making, including forecasting, cost containment, and resource allocation strategies.

2. Direct Oversight - Aging Services & Community Connections

• Provide full administrative and fiscal oversight of the Office of Aging Services and Office of Community Connections budgets, operations, and staff.
• Oversee budget development, monitoring, and forecasting to ensure alignment with programmatic goals and funding requirements.
• Ensure compliance with all applicable federal, state, and county regulations governing funding streams.
• Direct contract and grant management, including performance monitoring and fiscal reporting.
• Supervise administrative and fiscal staff, including hiring, performance management, and professional development.

3. Enterprise Fiscal Oversight (Cross-Departmental)

• Directly supervise and provide leadership to fiscal managers across:
  • Mental Health
  • Developmental Disabilities
  • Early Intervention
  • Drug & Alcohol
  • Public Health
• Ensure consistency in budgeting methodologies, reporting standards, and fiscal controls across all program areas.
• Establish routine financial review processes to monitor performance, risks, and opportunities across divisions.
• Serve as a central escalation point for complex fiscal issues and compliance matters.

4. Financial Operations & Compliance

• Oversee all core financial functions, including:
  • Budget preparation and execution
  • Accounts payable and receivable
  • Financial reporting systems and processes
  • Grant and contract fiscal management
• Ensure readiness for and compliance with internal and external audits.
• Maintain strong working relationships with state, county, and external funding agencies.
• Ensure adherence to applicable laws, regulations, and funding requirements.

5. Administrative & Organizational Leadership

• Oversee administrative functions within assigned areas, including HR coordination, workforce planning, and payroll oversight.
• Collaborate with program administrators to align fiscal operations with strategic and programmatic priorities.
• Support the development of staff through coaching, training, and performance management.
• Provide leadership in cross-functional areas such as IT coordination and administrative systems to ensure operational efficiency.

• Lead development of annual fiscal and administrative plans across assigned program areas.
• Support Board of Health and other governance reporting requirements as needed.
• Apply knowledge of public sector funding structures, including relevant public health and human services regulations (e.g., Act 315/12 or equivalent).

• Bachelor's degree in Business Administration or related area with five years of related experience.
• Minimum of 7-10 years of progressively responsible financial management experience, including leadership in public sector or human services environments.
• Demonstrated experience managing complex, multi-source funding streams (federal, state, county).
• Proven supervisory experience, including oversight of managers or professional staff.
• This position requires clearances: Child Abuse History Clearance, PA Criminal Record Check and FBI Fingerprint.
• In office presence is required as directed by your supervisor or administrator.

• Strong knowledge of governmental accounting, grant management, and regulatory compliance.
• Ability to operate at both strategic and operational levels.
• Experience driving process improvement and organizational change.
• Exceptional analytical, problem-solving, and decision-making skills.
• Strong interpersonal skills with the ability to influence across multiple stakeholders and departments.
• High level of integrity and accountability in managing public funds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee frequently is required to taste or smell. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.