Administrative Coordinator

The New Hanover County Attorney's office is seeking a detail-oriented, administrative professional with advanced computer proficiency to serve as an Administrative Coordinator supporting both the Legal and Risk Management divisions.

Reporting to the County Attorney, this position provides support by performing administrative tasks to include screening phone calls, mail, and email and initiating appropriate responses; preparing, typing, editing, and proofreading correspondence; notifying the county attorney of significant matters, messages, documentation, or other information; and conducting special projects as directed.

Additional responsibilities for this role include:

• Coordinating and maintaining calendars to include scheduling appointments, meetings, conferences, hearings, or other activities; updating calendars on a regular basis and notifying parties involved about changes; and distributing event calendars as required;
• Providing contract support and sending and receiving contractor prequalification applications;
• Processing purchase orders and invoices;
• Assisting with budget preparation, entering budget information into MUNIS, and managing budget throughout the fiscal year;
• Arranging travel and conference registrations and reservations to include preparation of itineraries, expense reports, and other related documents;
• Serving as the department's HR InterFace, an extension of the county's Human Resources department, and performing functions within the areas of recruitment, onboarding/offboarding, performance review processes, leave administration, payroll processing, personnel record management, and more;
• Ordering office supplies;
• Performing other duties of a similar nature or level;
• Performing work during emergency/disaster situations.

New Hanover County is dedicated to the recruitment and recognition of a talented and diverse workforce that is committed to public service. Our shared values of professionalism, innovation, equity, integrity, stewardship and accountability guide the way we conduct ourselves and deliver services to our customers. New Hanover County celebrates diversity in our employees' backgrounds, beliefs, identities, and abilities, while supporting growth opportunities for all. Our talented team has a passion for providing care and services that effect change on the everyday lives of the citizens they encounter. The differences that unite us are a reflection of the community we serve. If this sounds like an organization that models the values you uphold, we invite you to join our team at New Hanover County.

• Employer paid 401k contributions;
• Retirement plan through the NC Retirement system;
• Flex time and telework availability, depending on your position;
• Paid sick and personal leave + 13 paid holidays per year;
• Paid parental leave;
• Paid community services leave to give back to our community;
• Education leave to obtain a degree within your line of work;
• Medical, dental, and vision insurance + many other insurance options;
• Onsite, employer-paid health and wellness center;
• Professional development training & leadership initiatives;
• Opportunities to make a difference in your community;
• And so much more!

Required Education and Experience:

• Any combination of education and experience equivalent to five (5) years of related administrative experience and sufficient to demonstrate the knowledge, skills, and abilities required to perform the essential duties of the position.
• Must be proficient in Microsoft Word, Excel, and Outlook, and have the ability to quickly learn new software systems.

• Experience working in a legal office or similar professional environment.
• NC Notary public
• Experience processing invoices and payments.
• Knowledge of Tyler Technology's MUNIS.

Applicant Information:
After the closing date for this position, applications will be screened by Human Resources. Applicants referred to the department will receive an email requesting important information pertinent to the position applied for. All updates regarding an application can be viewed through your applicant portal.

New Hanover County is an Equal Opportunity Employer.