ASU Office Coordinator (Full Time)

ASU Office Coordinator (Full Time)

Position Summary:

The Office Coordinator is a 40 hours/week, full-time position:

• The Office Coordinator oversees daily administrative operations of the ASU, provides administrative support to the ASU leadership team, and supports interdepartmental and programmatic efforts across the agency.
• Responsibilities may include but are not limited to:

o Inventory management, supply purchasing, petty cash, and receiving order

• Manage inventory levels for office, clinical, housekeeping, and program supplies
• Purchase supplies and maintain adequate stock levels to support program operations
• Receive, track, and distribute incoming orders and deliveries.
• Manage petty cash in accordance with agency policies and procedures
• Coordinate food purchasing
• Obtain emergency supplies as needed, including off-site purchasing when necessary

o Coordinating with outside vendors (e.g. biowaste, shredder, food vendor etc.)

o Managing paperwork, client records, and ensuring accuracy and completion in the electronic medical record

o Data analysis and reporting (e.g. BHOLD, Narcan distribution)

o Enter client satisfaction survey data and share with ASU leadership team on a routine basis.

o Submit job postings, monitor open positions, and complete hiring and separation packets.

o Assist with recruitment activities, including reference checks and candidate communication

o Coordinating with other CCA departments in service of daily operations (facilities, IT, EHR, etc.)

o Facilities management, maintenance requests, monthly safety inspections, and fire drills

o Coordinate staff scheduling and assist with securing coverage for open shifts

o Monitor timesheet submission deadlines, coordinate supervisor approvals, and submit timesheets to payroll.

o Other administrative tasks as identified

Qualifications:

• Strong organizations, administrative, and time management skills
• Working knowledge of health information, and related policy, procedures, and regulations
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Advanced proficiency in Microsoft Office including Excel, Word, and Outlook
• Demonstrated ability to create spreadsheets, track data, generate reports, and analyze information
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently while collaborating effectively with multidisciplinary teams
• Knowledge of office management practices, inventory control, and recordkeeping procedures
• Valid driver's license and reliable transportation required
• Ability to travel locally to purchase supplies and conduct program-related errands when necessary
• Ability to life and move office and program supplies as needed

Education/Licensing Requirements: Bachelor's Degree and/or equivalent combination of education and experience preferred.

Benefits

Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life.

• Generous vacation, sick time and holidays.
• Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage.
• 403b with matching after 6 months of employment.
• Flexible Spending (FSA) and Dependent Care (DCA) accounts.
• Agency-paid group life insurance; long-term disability.
• Tuition reimbursement and licensure/certification bonuses.
• Employee referral program as well as bilingual skills premium.
• On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle.

To apply for this opening please visit our website www.communitycareri.org and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume.

About Us

Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges.

Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability.

Military friendly employer!