TEP Excel

Performs and / or supervises one or more general and specialized clerical and administrative services essential to the operation of all University departments; and perform other related duties as required.

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and / or equipment appropriate to area of specialization; performs routine and / or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and / or defined instructions.

Under general supervision, works on operational and / or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues. Tasks involve the handling of confidential information. Makes recommendations to improve processes and / or procedures. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are: 1) Confidential - meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees. (Note: most UC administrative work at this level is covered and represented by a bargaining unit. Job Title: Blank Assistant II, 4723, CX).

Compiles basic information for inclusion in reports or presentation materials. Compiles and prepares routine factual reports from readily available information. Prepares status reports.

Using templates, straightforward materials and data, applies standard office software programs to prepare memoranda, letters, charts, graphs, and/or tables.

Prepares manuscripts, scientific and technical reports, proofing for spelling and grammar.

Provides information on department/location procedures and straightforward policies.

Orders office supplies, prepares purchase orders; may obtain sourcing and pricing information.

Maintains routine calendar, schedules meetings, arranges for routine audio visual and other equipment. Makes and cancels appointments. Makes straightforward travel arrangements.

Maintains files, screens and distributes mail.

Posts financial data on ledgers and spreadsheets; reconciles ledgers when reconciliation is straightforward.

High school graduation and two years of related administrative experience; or an equivalent combination of education and experience required.

May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.

Requires basic verbal and written communication skills, active listening, and time management skills.

High school graduation and two years of related administrative experience; or an equivalent combination of education and experience required.

May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.

Requires basic verbal and written communication skills, active listening, and time management skills.