Marketing and Production Assistant

Marketing and Production Assistant

USC Arts Now and Visions and Voices is seeking a dynamic individual with a background and interest in the arts, marketing, and event production to assist with the development and implementation of marketing efforts and the production and management of Visions and Voices events and projects.

Please note that this is a one-year fixed-term position with the possibility for extension. Evening and weekend work is required.

Marketing:

• Assist with audience development for events; assess audience needs and interests across demographics; and develop and implement marketing strategies and outreach plans.

• Write copy for marketing materials, including web listings, email newsletters, flyers, and press releases.

• Create and distribute email newsletters using Mailchimp.

• Help maintain the V&V website and create and post event listings.

• Assist with social media efforts, including developing content and increasing engagement.

• Work with the graphics staff on the development of publicity and promotional materials, including providing copy, proofreading, and design feedback.

• Assist with the distribution of publicity materials, including flyers, posters, press releases, advertisements, and promotional items.

• Assist with public relations, including responding to email and telephone inquiries, communicating with audiences, and tabling at events.

• Provide direction for student coordinators and volunteers in the distribution of marketing materials and communicating with the public.

• Maintain relationships with relevant departments and staff to assist with promotional efforts.

• Develop and maintain contacts with internal and external media outlets, including print and digital.

• Develop and implement outreach and educational opportunities and activities in conjunction with events and visiting artists. Work with relevant USC departments and community/school groups accordingly.

Event Production:

• Assist with the development, production, and presentation of events, including performances, lectures, conversations, workshops, screenings, and festivals.

• Arrange for services with on and off-campus vendors and departments.

• Work closely with Visions and Voices event organizers, including faculty, deans, staff, and students to provide event-production guidance and support.

• Determine and reserve appropriate event venues.

• Create event timelines and itineraries.

• Review riders and assist with advance communication with guest artists, speakers, and managers. Arrange travel, accommodations, hospitality, parking, tech needs, equipment rentals, and other requirements.

• Assist with online event reservation system, including creating, managing, and monitoring event reservations.

• Help ensure smooth implementation of events, including event load-in and set-up, overseeing front of house and guest check-in, and strike and load-out. Work with venue staff, vendors, and artists/speakers accordingly.

• Order catering and oversee reception set-ups.

• Train and supervise student coordinators and volunteers. Coordinate and oversee student staffing at events.

• Monitor budget. Research costs and ensure that events are produced in most cost-effective way.

Administrative and Other Duties:

• Review event surveys and results, assess program effectiveness, and make recommendations.

• Assist with fundraising efforts.

• Provide administrative support, including scheduling meetings; preparing and distributing memos, agendas, and reports; creating and organizing files; and general office management.

• Perform other related duties as assigned. The University reserves the right to add or change duties at any time.

Preferred Qualifications/Skills:

• Marketing and copywriting experience

• Event production experience

• Experience working in the performing arts

• Excellent communication and interpersonal skills

• Experience with public relations

• Strong attention to detail

• Ability to work well under pressure in a fast-paced environment

• Self-motivated and able to work independently with minimal direction and supervision

The budgeted salary range for this position is $88,000 - $90,000. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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