Accounts Payable Specialist

Our Accounting team plays a key role in keeping the company running smoothly by managing accounts payable, accounts receivable, payroll, and general ledger activities. We focus on accuracy, compliance, and timely financial reporting, while building strong partnerships with vendors and employees. Joining our team means working in a collaborative environment that values attention to detail, continuous improvement, and supporting one another's success.

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, payments, and expense reports. This role maintains compliance with company policies, supports month-end close activities, and contributes to the overall efficiency of the Accounting team.

Duties

• Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system
• Perform three-way match (PO, receipt, invoice) where applicable
• Prepare and process weekly check runs, ACH, and wire transfers
• Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies
• Review and Approve Expense Reports
• Reconcile vendor statements and respond to inquiries promptly and professionally
• Review and process employee expense reports in compliance with company policy
• Assist with month-end close by preparing accruals and reconciliations related to AP
• Maintain vendor files, including setup and updates in the accounting system
• Support audits by providing documentation and responding to requests

Education

• Associate's degree in Accounting, Finance, or related field; or equivalent combination of education and relevant experience

Required

• 2+ years of experience in Accounts Payable
• Hands-on experience with Deltek Costpoint Accounts Payable module
• Experience with Deltek Costpoint Expense module (processing and reviewing expense reports)
• Strong knowledge of AP processes, including invoice processing, three-way match, and payment methods
• High attention to detail and accuracy in handling financial data
• Strong organizational and time management skills with the ability to meet deadlines
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Effective communication skills to interact with vendors, employees, and internal departments

• This is a full-time, remote position. The Accounts Payable Specialist will primarily work from home, with occasional in-person meetings or training sessions as needed.
• The standard schedule is Monday through Friday; however, additional hours may be required during month-end, quarter-end, or year-end close to meet critical deadlines.
• The role requires reliable internet access and the ability to work in a private, distraction-free environment to maintain confidentiality.
• Regular collaboration with managers, vendors, and the Finance team will be conducted via Teams, email, and other virtual communication tools.