Research Admin Coordinator- Mary Crowley

Texas Oncology is looking for a Research Admin Coordinator to join our team! This position will support the Mary Crowley location in Dallas. This position is a Full Time position. Typical hours are Mon-Fri from 8:30am-5:00pm.

Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today - at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

Why work for us?

Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas. We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.

What does the Research Admin Coordinator do? (Including but not limited to)

Under minimal supervision, the Research Admin Coordinator performs duties to provide administrative and organization support for the Research office including creating and maintaining correspondence, filing, preparing various reports, and project managment. Coordinates facilities and office management functions including mail, switchboardand payroll. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

The essential duties and responsibilities (including but not limited to)

• Interacts with Research Sponsors, sitepersonnel, IRBs (Institutional Review Boards), and other research entities regarding Regulatory and research study-related issues.
• Coordinates administrative support for the Research Office including switchboard, mailroom and payroll processing.
• Coordinates facilities needs for the office including furniture/fixtures/equipment, communications systems and space planning. Maintains inventories of office supplies including stationary and forms.
• Ensures maintenance of office equipment and troubleshoots problems with vendors as needed. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
• Coordinates and schedules meetings and appointments as necessary. Prepares materials needed by the Department for meetings, correspondence, appointments, phone calls etc.
• Prepares department coorespondence and designs, implements,and updates forms for use within the office by applying knowledge of software applications.
• Maintains files in an organized and accessible manner including updating informatin, purging files on a regular basis, and creating new filing systems as needed.
• Maintains department personnel records ina confidential manner in accordance with all company policies and procedures.
• Coordinates research medical records maintenance and ensures data is handled in accordance with department processes and procedures. Communicates with all levels of management on information relating to projects and other requests.
• Acts as a liaison between management and other staff. May oversee the daily activities of department administrative support staff.

The ideal candidate for the Research Admin Coordinator position will have the following background and experience:

• High School Diploma or equivalent required.
• At least seven years of secretarial and/or office administation experience required.
• At least one year of medical office experience preferred.
• Experience in clinical research strongly preferred.
• Must be proficient in Microsoft Office (Outlook,PowerPoint, Excel, etc.).
• Must have strong communication and prioritization skills and be very detail oriented.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occassional liftinf of up to 40 pounds. Requires ey-hand coordination and manual dexterity sufficient to operatore a keyboard, potocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.

Work Environment: The work environment characteristics described here are representative of those of an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work performed in an office environment and involves frequent contact with managment and staff.