Graduate Affairs & Practicum Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Joe C. Wen School of Population & Public Health is dedicated to the achievement of health equity for all populations through teaching, research, service and public health practice locally and globally. Championing the principles of evidence-based public health science, the program aspires to understand and impact population level social, biological and environmental determinants of health and well-being. Drawing from the diverse expertise of its faculty, it aims to educate the future workforce of California and beyond through exceptional programs and experiential learning opportunities. Learn more at publichealth.uci.edu.

Using skills as a seasoned, experienced professional, applies the full range of knowledge and strategies related to learning skills for students. Works independently, receiving guidance in unusual or particularly complicated situations.

The Graduate Affairs and Practicum Coordinator will be responsible for supporting the Assistant Director of Graduate Affairs, and the MPH Sr. Academic Advisor in administrative and student financial functions, and working closely with the Community Engagement Manager on administration and management of practicum sites, contracts, and site relationships for graduate students.

We are seeking an experienced professional with a higher education background working directly with students. This position requires an understanding higher education financial models, tuition and fees, fellowships and scholarship, is key to being successful in this role. Relationship building, communication and a sense of urgency are necessary skills for this position. This individual will work with a team to support graduate admissions, award letters, ensure students have submitted all necessary documents for exceptions, graduation, enrollment, withdrawals, and other degree related documents. In addition, this role will collaborate with the compensation analyst to ensure all fellowships, academic student appointments and awards are processed. Event and end of year celebrations, commencement, and awards ceremony support and participation is required of this role. The Grad Affairs and Practicum Coordinator will collaborate with the Community Engagement Manager to develop new practicum sites and maintain existing ones, where students to complete their required degree practicum hours with selected locations. This will require frequent communication with the sites to ensure agreements are signed with the school, and the students, and that the students are submitting necessary documents as they relate to their preceptors, and faculty advisors.

Ad-hoc duties related to graduate affairs will be assigned.

Wen Public Health maintains a hybrid work environment. There will be certain times of the year during orientation, admit days, and commencement, etc., when all student affairs staff are required to be in-person to support events.

Required:

• Experienced knowledge of specific learning theory, learning styles, affective issues, academic issues, and socio-cultural / linguistic issues in applying academic support to students.
• Excellent verbal and written communication skills
• Knowledge of academic curricula.
• Knowledge in designing and implementing learning and pedagogical models.
• Knowledge of strategies in critical thinking, reading, writing, note taking, test taking, time management, and goal setting.
• Interpersonal skills.
• Skills in judgment and decision-making.
• Problem solving and organizational skills.
• Knowledge of current research and theoretical models that influence the application and delivery of academic services (e.g., discipline specific, student-population specific).
• Multicultural competencies, knowledge and experience working and interacting effectively with diverse groups of staff, faculty, and student populations.
• Knowledge of program development, data gathering, assessment, and evaluation skills.
• Bachelor's degree in related area and / or equivalent experience / training
• 5-7 years

Preferred:

• Understanding of higher education tuition financial models and understanding financial aid

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.