Operations Supervisor, Surplus Sales - 140741

IPPS, which is an industry leader in supply chain integration and continues to innovate to serve UC San Diego's growing student population, supports the procurement, payment and fulfillment of business requirements for UC San Diego. IPPS is an operational and organizationalalignment unifying several administrative and service divisions into a single business perspective and is comprised of Disbursements, Mail Services, Logistics, Procurement and Contracts, and Travel. For UC San Diego, IPPS manages the sourcing, ordering, delivery, invoiceprocessing and settlement for all goods and services as a continuous process.

This position serves as Operations Supervisor, Surplus Sales in Logistics ---a unit of Integrated Procure-to-Pay-Solutions (IPPS) housed within Residential, Retail, and Supply Chain Services (RRSS). This position is responsible for the supervision and assisting with the strategic growth and direction of the UC San Diego excess property disposal program (Surplus Sales). Incumbent receives predetermined work assignments that are subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures and policies. Oversees all aspects of freight receipt, inspection, refusal, re-direction or pick-ups. Requires full knowledge of own area of functional responsibility. Provides operational and strategic leadership support to staff and student employees and ensures projects and initiatives align with IPPS strategic direction.

This position is responsible for managing, planning, organizing and directing the daily administrative and warehouse operations of UC San Diego Surplus Sales. This includes supervision/training of personnel, all operational responsibilities including pickup and distribution of material, maintaining inventory, property disposal, the bidding process, cash handling, financial, budgetary matters, advertising and maintaining the interactive web site. Operates a retail Surplus Sales store which sells to the general public and University Departments. Develops relationships to encourage repeat clientele and strong internal and external partnerships. Responsible for long range planning, coordinating, organizing, staffing and supervising staff personnel administration, expenditure control, space utilization, building and equipment security maintenance and other services which support administration/warehouse operations Responsible for meeting all State, Federal and University regulations governing the transportation of material, including hazardous goods. Participates in the planning / organization of Surplus budgets. Coordinates, collaborates, and executes projects as required.

• Working knowledge in storeroom and inventory practices, procedures used in the receipt, storage, and distribution of merchandise. Knowledge of material handling and warehousing methods including prior experience in a large warehouse or distribution center.

• Skills in implementing and monitoring customer service standards. Proficient skill in making business decisions with integrity and accountability, being effective when communicating the rationale for outcomes, in implementing creative solutions, dealing with ambiguity, evaluating consequences, and determining how to establish and maintain fundamental internal controls. Strong service orientation with the ability to effectively manage multiple priorities. Ability to use sound judgment in responding to issues and concerns. Skills to evaluate issues to identify resolutions and make business decisions.

• Excellent project management skills, including the ability to set project objectives, determine and address potential barriers identify required resources, identify process steps and milestones and adjust action plans to achieve desired outcomes.

• Supervisory experience with skills to provide guidance, coaching and mentoring to professional and support staff. Experience setting unit objectives and timelines, ensuring teamwork and cooperation, and stimulating the productivity of key team members.

• Experience serving in an operations leadership capacity in a large, decentralized, academic environment equivalent to a major research university.

• Working knowledge of Federal and State regulations related to receipt, handling, storage and distribution of appropriate classes of materials.

• Experience in decision making, problem solving and interpersonal communications.

• Solid proficiency with Microsoft Office applications (i.e, Word, Outlook, Excel) or other relevant application programs.

• Demonstrated skill and ability to operate material handling equipment.

• Ability to use discretion and maintain confidentiality.

• Ability to perform the essential functions of the position with or without reasonable accommodation.

• Occasional overtime may be required

• Job offer is contingent upon satisfactory clearance based on Background Check results.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.